# Calendars & Reservations

Information about Google calendars and reserving a room at MLML.

# Making MLML Reservations

### Requesting a Reservation

<div id="bkmrk-intranet%C2%A0%E2%86%92%C2%A0calendars"><div><div><div data-index="2"><div><div>1. [Intranet](https://mlml.sjsu.edu/intranet/) → [Calendars &amp; Reservations](https://mlml.sjsu.edu/intranet/reservation-request-agreement/)
    - Rooms - Classrooms at MLML.
    - Vehicles - MLML State Vehicles
    - Other Resources - Special Equipment, Marine Operations, Scuba Diving
2. Select the resource you wish to reserve 
    - If you select “Small Boats Schedules and Request Forms” you will have to then choose the specific boat.
3. All selections should lead to a page similar to the one shown below:

</div></div></div></div></div></div>![](https://kb.mlml.sjsu.edu/uploads/images/gallery/2019-02-Feb/scaled-840-0/image-1550191135692.png)

<div id="bkmrk-fill-out-the-require"><div><div><div data-index="2"><div><div>1. Fill out the required information → Click Submit
2. An email will be sent to the manager of that resource
3. A confirmation email will be sent to you when they have processed your request

</div></div></div></div></div></div>### Changing/Cancelling a Reservation

Respond to the email confirmation with the changes you’d like to make to your reservation or with a cancellation notice.

# Google Calendars

### MLML Google Calendar and Reservations

MLML faculty and Staff can add MLML Google Calendar to quickly check availability for shared spaces such as the ***Think Tank, Dry Classroom, Study Room, [Private Pod](https://kb.mlml.sjsu.edu/books/classrooms-academic-technology/page/access-to-the-private-pod), and other Classrooms.*** This guide provides a quick overview of how to + add a Google Calendar and make a reservation.

This calendar can sync to all of your devices that support Google. If your question isn’t answered below, find more support at [Google Calendar Help Center](https://support.google.com/calendar/?hl=en#topic=3417969).

***(By default, all Faculty, admin, and selected Staff have access to make changes and view most calendars in the main lab)***

### Creating a Google Calendar

<div id="bkmrk-open%C2%A0google-calendar"><div><div><div data-index="1"><div><div>1. Open [Google Calendar](http://calendar.google.com/).
2. On the left side, click the **+** button next to **Other calendars** and click **Create new calendar.**  
    [![Screenshot 2026-09-24 at 4.14.59 PM.png](https://kb.mlml.sjsu.edu/uploads/images/gallery/2026-09/scaled-1680-/screenshot-2026-09-24-at-4-14-59-pm.png)](https://kb.mlml.sjsu.edu/uploads/images/gallery/2026-09/screenshot-2026-09-24-at-4-14-59-pm.png)
3. Add a name and description for your calendar.
4. Click **Create calendar.**

</div></div></div></div></div></div>### Sharing a Google Calendar

<div id="bkmrk-on-the-left-side-pan"><div data-index="1">1. On the left side panel where calendars listed, select the three vertical dots to the right of the calendar you’d like to share:  
    [![Screenshot 2026-09-24 at 4.16.23 PM.png](https://kb.mlml.sjsu.edu/uploads/images/gallery/2026-09/scaled-1680-/screenshot-2026-09-24-at-4-16-23-pm.png)](https://kb.mlml.sjsu.edu/uploads/images/gallery/2026-09/screenshot-2026-09-24-at-4-16-23-pm.png)
2. Select “Settings and Sharing” from the drop down menu.
3. Scroll down to “Share with specific people”.  
    [![Screenshot 2026-09-24 at 4.17.24 PM.png](https://kb.mlml.sjsu.edu/uploads/images/gallery/2026-09/scaled-1680-/screenshot-2026-09-24-at-4-17-24-pm.png)](https://kb.mlml.sjsu.edu/uploads/images/gallery/2026-09/screenshot-2026-09-24-at-4-17-24-pm.png)
4. Select **Add People** → **Enter their email** → Choose editing/sharing capabilities → **Send.**

</div></div>### Add MLML available Calendar

In Google Calendar, look on the left side under Other calendars.

Click the + and select Browse resources. Find the MLML resource calendars, you will see the following:

![](https://kb.mlml.sjsu.edu/uploads/images/gallery/2026-09/embedded-image-7mwtynun.png). ![](https://kb.mlml.sjsu.edu/uploads/images/gallery/2026-09/embedded-image-efxxfoac.png)

#### Resource Calendars:

![](https://kb.mlml.sjsu.edu/uploads/images/gallery/2026-09/embedded-image-dqli6vco.png)

#### From the Dropdown arrow, select the calendar of interest:

![](https://kb.mlml.sjsu.edu/uploads/images/gallery/2026-09/embedded-image-pafgfexn.png)

Once checked, the rooms will appear in the calendar list on the left side of Google Calendar.

***NOTE- If you’re faculty, you should automatically be able to “Make changes and see all event details” to Lab/classroom calendars, including:***

*MLML Main Lab-1-MLML-0103 Group Study*

*MLML Main Lab-1-MLML-0109 Dry Classroom*

*MLML Main Lab-1-MLML-0202 Think Tank*

*MLML Main Lab-1-MLML-0214 Wet Classroom*

*MLML Main Lab-1-MLML-0508 Oceanography Classroom*

If other MLML calendars are public to SJSU, you can still add and view events but will not be able to make reservations.

### View room availability without cluttering your Calendar

You do not need to keep all the room calendars visible all the time.

Simply check the box next to a room calendar when you want to see its schedule and availability. When you’re finished, uncheck the box to hide that calendar.

![](https://kb.mlml.sjsu.edu/uploads/images/gallery/2026-09/embedded-image-4svfem6z.png)

This keeps the room available in your calendar list without constantly displaying all of its reservations.

### Reserve the room when creating an event

When creating a Google Calendar event, enter your meeting title, date, and time as usual.

![](https://kb.mlml.sjsu.edu/uploads/images/gallery/2026-09/embedded-image-imgwgrfw.png) ![](https://kb.mlml.sjsu.edu/uploads/images/gallery/2026-09/embedded-image-arkmpm2m.png)

Then use the Add rooms option and search for the MLML room you want to reserve or select from frequently used.

![](https://kb.mlml.sjsu.edu/uploads/images/gallery/2026-09/embedded-image-vpdmptae.png)

Google Calendar will show whether the room is available during the selected time. Once the room is added to the event, save the event to submit/reserve the room.

### Zoom Room spaces

The Study Room, Think Tank, and Dry Classroom are configured as Zoom Rooms. For meetings using these spaces, add the appropriate room/resource to the Google Calendar event so the scheduled meeting is available through the room’s Zoom Room system.

![](https://kb.mlml.sjsu.edu/uploads/images/gallery/2026-09/embedded-image-rxqwhnbd.png)

This allows you to arrive at the room and use the room’s Zoom equipment for the scheduled meeting instead of setting up the room manually.

#### Quick Tip: Add a Reservation Directly to a Room Calendar 

Once a room calendar has been added, you can click directly on the desired date/time on that room’s calendar to create a reservation. Make sure the correct room calendar is selected, then add yourself and all meeting attendees to the guest list before saving the event.

<div id="bkmrk-login-to-your-mlml-g"><div><div><div><div><div data-index="1"><div>  
</div></div></div></div></div></div></div>#### NOTE: Resource Calendars

- - These calendars are created by IT and are used for resources rather than personal or group schedules. Resource calendars can be for reserving rooms, vehicles, or equipment.
    - You can view a list of MLML Resources at this link: [https://mlml.sjsu.edu/intranet/reservation-request-agreement/](https://mlml.sjsu.edu/intranet/reservation-request-agreement/)

# Access to The Private Pod

### <span class="s1">**Accessing &amp; Reserving the Private Pod (Room 107)**</span>

All MLML faculty, staff, and students have <span class="s1">**full access to the Private Pod calendar**</span> and can make reservations directly through Google Calendar.

**Add the calendar:**<span class="s2"> You can add </span><span class="s1">**MLML Main Lab-1-107-MLML – The Private Pod – Room 107 (20)**</span><span class="s2"> by going to </span><span class="s1">**Other calendars → + → Browse resources**</span><span class="s2">, or use the </span><span class="s1">**direct calendar link below.**</span>

![](https://kb.mlml.sjsu.edu/uploads/images/gallery/2026-10/embedded-image-hrjetvkc.png)

![](https://kb.mlml.sjsu.edu/uploads/images/gallery/2026-10/embedded-image-zkfpmj14.png)

Resource Calendars:

![](https://kb.mlml.sjsu.edu/uploads/images/gallery/2026-10/embedded-image-ul9udjkk.png)

From the Dropdown arrow, select the calendar of interest: ***(The Private Pod)***

![](https://kb.mlml.sjsu.edu/uploads/images/gallery/2026-10/embedded-image-hmcmdym5.png)

#### **Private Pod Calendar:** [<span class="s1">*Direct Link*</span>](https://calendar.google.com/calendar/u/0?cid=Y18xODhiY3NvMG84dTM2aGEwaDYxOW8zZWFjYzZpbUByZXNvdXJjZS5jYWxlbmRhci5nb29nbGUuY29t)

**Make a reservation:** Select an available date/time on the Private Pod calendar and create your event. Be sure to <span class="s1">**add yourself and any attendees as guests**</span>, then save.

**Tip:** Once added, you can <span class="s1">**check/uncheck the Private Pod calendar**</span> to show or hide it from your Google Calendar view.

**For more on [MLML Google Calendar and Reservations.](https://kb.mlml.sjsu.edu/books/classrooms-academic-technology/chapter/calendars-reservations)**