Classrooms & Academic Technology

Informations about Classrooms, Web Services for Students, and Technology in the Classrooms and Meeting Rooms

IT Equipment Checkout

Learn what is available for checkout and the procedure to do so.

IT Equipment Checkout

IT Equipment Checkout

Quick Tips:
    • Many IT related items are available from the IT equipment library.
    • If you'd like to check out an item, please come to the IT Help Desk cubicle, located in the Front Office of the Main Lab, or submit an iTicket

Check-Out Policy

If you are looking to check out hardware from the MLML IT hardware library, please refer to the following guidelines: 
General instruction:
  1. Browse/search our inventory on Populi (you must be signed in).
  2. Determine the hardware needed and submit an iTicket to the help desk requesting check out
    • Detail in the request what hardware you need, what you need it for and when/how long you need it
  3. Pick up hardware from the Help Desk cubicle in the front office of the Main Lab when instructed
Additional policy:
  1. To extend your loan contact a Help Desk Tech via iTicket and request a check-out renewal.
  2. Check-out durations can be requested in day, week, month, semester and yearly increments. Justification and approval are needed for durations longer than 1 day.
  3. Items cannot be checked-out to patrons that have overdue items or fees. Once all items have been returned and fees resolved, patrons can once again check-out items as normal.
  4. Hardware items CANNOT be removed from Help Desk cubicle without express permission of IT staff *

 

Check-In Policy

If you have checked out an item for use, please refer to the guidelines below for proper check-in procedure: 
  1. Please return it directly to the Help Desk technician on duty (unless other arrangements have been made).
    • NOTE:  Simply placing items in cubicle drawers while technician is not available may result in late notices and fines if the technician is unaware that the items have been returned. If you must return the item to the empty cubicle, be sure to notify the technician in some way. 
  2. To avoid late notices/fines, return item within designated check out period and in good condition.
  3. Items must be checked in before they can be loaned to someone else.
    • Items may not be passed on to others that have not individually checked them out without express permission or instruction from IT staff. *

Leica Camera & Laptop Policies

Leica Cameras: 
  1. Leica cameras are only available for check-out periods of 24 hours unless special justification is given, such as semester-long need for classwork, or direct request from faculty.
  2. Leica cameras must be returned in person to a Help Desk Technician during normal business hours.
Laptop computers:
  1. Laptop computers are only available for check-out periods of 24 hours
  2. Computers must be returned the next business day between 9:30 - 10:00 am, by the patron to a Help Desk Technician.

A/V Equipment & Studio (Think Tank)

To assist with remote teaching and learning, the IT department has made various A/V equipment, backdrops, and lighting available for checkout to students and faculty members.

A/V equipment can be checked out for a maximum of 1-week at a time unless special arrangements have been made.

For a list of A/V equipment available for checkout, visit the Remote Teaching & A/V Recording Equipment List.


* Failure to comply with these rules will result in ineligibility for future item check out.

IT Equipment Checkout

Equipment Available for Checkout

Here you will find links to commonly checked out items on Populi. This is not an exhaustive list, and if you do not see the equipment you are looking for in the lists below, you are welcome to browse our Populi Inventory here. To request IT Equipment, please submit an iTicket.


 

Adapters

Cables

Cameras & Accessories

Chargers

Hard Drives & Flash Drives

USB Hubs

Keyboards

Laptops

Laser Pointers

Monitors

Mice

Conference Phones

 

Calendars & Reservations

Information about Google calendars and reserving a room at MLML.

Calendars & Reservations

Making MLML Reservations

 

Requesting a Reservation

  1. Intranet → Calendar/Reservations
    • Rooms - Classrooms at MLML.
    • Vehicles - MLML State Vehicles
    • Other Resources - Special Equipment, Marine Operations, Scuba Diving
  2. Select the resource you wish to reserve
    • If you select “Small Boats Schedules and Request Forms” you will have to then choose the specific boat.
  3. All selections should lead to a page similar to the one shown below:

 

 

  1. Fill out the required information → Click Submit
  2. An email will be sent to the manager of that resource
  3. A confirmation email will be sent to you when they have processed your request

 

Changing/Cancelling a Reservation

Respond to the email confirmation with the changes you’d like to make to your reservation or with a cancellation notice.

Calendars & Reservations

Google Calendars

 

Manage your time and keep track of your schedule using Google Calendar. This calendar can sync to all of your devices that support Google. If your question isn’t answered below, find more support at Google Calendar Help Center.

Creating a Google Calendar

  1. Open Google Calendar.
  2. On the left side, click the + button next to Other calendars and click Create new calendar.

    image-1639694084433.png

  3. Add a name and description for your calendar.
  4. Click Create calendar.

 

Sharing a Google Calendar

  1. On the left side panel where calendars listed, select the three vertical dots to the right of the calendar you’d like to share:

    image-1639694282649.png

  2. Select “Settings and Sharing” from the drop down menu.
  3. Scroll down to “Share with specific people”.

    image-1639695307026.png

  4. Select Add People → Enter their email → Choose editing/sharing capabilities → Send.

 

Adding a Google Calendar

You can request to add others’ calendars by clicking the + on the left side panel and selecting Subscribe to calendar.

To add a calendar not shared with you, for example the MLML classroom reservation calendars, follow these general steps:

  • Login to your MLML Google/Gmail account.
  • Go to the webpage that has the calendar you want to add. You can find the resource calendars here: Reservation Request Forms
  • Click the + Google Calendar button on the bottom-right corner of the calendar.

    image-1639695506499.jpg

  • The newly added calendar will now appear on your list of calendars in Google Calendar.

Types of Calendars

Room/Classroom/Seminar/Defense Technology

Learn about the technology, audio, and video procedures and options in different rooms at MLML.

Room/Classroom/Seminar/Defense Technology

FAQs for Seminar and Defense Presenters

Preparation & Set Up:

Do I need to reserve the Seminar room?
What type of equipment is provided in the Seminar room?
How early should I arrive to setup?
Why is the provided computer recommended?
Will I be able to play audio or video during my presentation?
What should I save my presentation as?
How should I format my presentation?
What type of port do I need on my computer if I use my own?

 

Recording & Streaming:

What is the difference between MLML live streaming my talk publicly vs privately?
Why do I have to be recorded?

 

Remote Presentations:

What application is used to video-call into the seminar presentation?
Will we practice set up beforehand?
When should I call into the meeting the day of my presentation?
How do I join the Zoom meeting?
Room/Classroom/Seminar/Defense Technology

Individual Classroom Technology Guide

 

Adapters and cables can be checked out from the IT Help Desk in order to connect a personal laptop to a projector, computer, or Mobile Presentation Unit (MPU) in any of Classrooms.

Please do not unplug adapters/cables from classroom iMacs - there should be separate cables for personal laptops (labeled “Guest Computer”)

 

Dry Classroom:

 

Group Study Room:

 

Seminar Room:

 

Student Conference Room:

 

Think Tank:

 

Oceanography Classroom:

 

Wet Classroom:

Room/Classroom/Seminar/Defense Technology

How to Use the VISIO TVs

 

VISIO TVs are available in the following classrooms at MLML: Dry Classroom and Think Tank

To reserve a time slot in one of these classrooms, visit MLML Calendars & Reservations 

 

How to Use a VISIO TV:

Room/Classroom/Seminar/Defense Technology

How to Use the Mobile Presentation Units (MPUs)

 

Connect your computer to a Mobile Presentation Unit (MPU)
  1. Connect the HDMI cable to the video port on your computer and wait for the MPU to wake up.

  2. Tap the “Share” button on the touch screen unit.

  3. Tap the “PC HDMI” button on the touch screen unit.  
    Your computer should now display on the MPU screen.

 

Use a Mobile Presentation Unit for a Video Conference using Zoom
  1. Sign into zoom using SJSU or CSUMB username and password

  2. Open zoom interface and click New Meeting

  3. Click ParticipantsInviteRoom System tab, then click on the Call Out tab.  The screenshot below shows how inviting a room system looks

  4. Click on the SIP radio button and enter the SIP address for the Mobile Presentation Unit (MPU) to which you wish to connect:
    1. For the MPU in Room 103 (group study), enter: MLMU29@SJSU.CALL.SL
    2. For the MPU in Room 414 (student conference room), enter: MLMU20@SJSU.CALL.SL
  5. Zoom will dial the MPU and and people in that room will have the option to answer the call and join the conference.
Troubleshooting
Room/Classroom/Seminar/Defense Technology

Seminar Room Presenter's Guide

Presenter’s guide to the projector in the Seminar Room

 

 
Reserve the Seminar Room
 
Equipment provided in the Room

 

Recording or Live Streaming

 

Formatting Presentation

 

Before Event Prep

 

After Event Cleanup
Room/Classroom/Seminar/Defense Technology

Seminar Room Equipment Troubleshooting Guide

 


 

PROBLEM: Projector does not power on

 

POSSIBLE CAUSE #1: You may not be standing in the right location to control the projector with the remote.

POSSIBLE CAUSE #2: The room may be too bright (for the signal from the remote to be detected).

POSSIBLE CAUSE #3: The batteries in the remote may need to be replaced.

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PROBLEM: Computer image not displayed on projector (Projector displays "NO INPUT" message)

 

POSSIBLE CAUSE #1: The video cable is connected to the wrong video port on the podium or is not securely connected to the video port on the podium or the computer.

POSSIBLE CAUSE #2: The projector is not powered on.

POSSIBLE CAUSE #3: The computer is not properly configured to send the video signal to the projector.

POSSIBLE CAUSE #4: The projector is set to an incorrect video mode.

POSSIBLE CAUSE #5: The computer is not detecting the projector (and therefore, is not sending video signal).

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PROBLEM: No sound/audio

POSSIBLE CAUSE: The audio/video system is not turned on.

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PROBLEM: No VHS video

POSSIBLE CAUSE: The audio/video system is not turned on.

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PROBLEM: Empty desktop appears on projector (no icons, menu, task bar, dock, etc.)


POSSIBLE CAUSE: The video configuration is set up to extend the desktop onto the projector. (rather than mirrored/cloned)

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PROBLEM: Menu displays in the middle of a presentation


POSSIBLE CAUSE: Menu button was accidentally pressed.
(Usually happens when using the laser pointer on the remote. Laser pointers are available for checkout from the Library Staff Office.)

 

Room/Classroom/Seminar/Defense Technology

Seminar Room Audio System Instructions

The Seminar Room is equipped with a built-in audio system that must be used to play audio from the computer on the podium (DVDs, internet video/music) or microphones. Instructions for setting up the audio system for these functions are below.

IMPORTANT! The A/V closet in the back of the Seminar Room is locked when not in use. Please obtain the key for the A/V closet from the Help Desk cubicle (Admin offices).

Set up computer audio: (for DVDs, internet video, and music)

  1. Power on the computer on the podium.
  2. Verify that the black audio cable on the podium is connected to the headphone jack on the computer and the 1/8" mini plug on the podium (between the left and center VGA/video ports on the podium).
  3. Open the A/V closet. In the A/V closet is a mixer (silver box on table) and an amp (large black box underneath table)
  4. Press the power button on the Power Amp at the bottom of the rack to turn on the audio system.
  5. Press the power button on the mixers.
  6. On the computer, start the audio or video you plan to play and adjust the volume on the computer to the desired level while the audio/video is playing.

PLEASE! Remember to turn off the amp and mixer, and lock the A/V closet door when you are finished.


Set up audio for microphones: (handheld and lapel mics are available)

  1. Please submit an iTicket to request assistance setting up the microphones. Thank you!

NOTE: The microphones must be checked out from the IT Help Desk cubicle located in the Admin office (Room 200).

Room/Classroom/Seminar/Defense Technology

Classroom iMac and Projector Instructions - Mac OS X

Classroom iMac and Projector Instructions - macOS:

  1. Wake up or power on the computer.
  2. Lower the projector screen.
  3. Power on the projector - Aim the remote at the projector and press the "Power" button, then wait for 10 to 20 seconds to allow the projector to power on.
  4. Verify that the video is displayed on the projector. The video signal should automatically be displayed on the projector. If the computer image does not display on the projector follow the procedure outlined below:
    1. Detect the projector:
      1. Open System Preferences. Click on the Apple menu and select the System Preferences Menu option.
      2. Click on the "Displays" preference pane.
      3. Click the "Detect Displays" button on the "Display" tab.
        (If the projector is not detected, check the connections at both ends of the video cable.)
    2. Change between mirror and extended desktop view:
      1. Open the "Displays" System Preferences pane.
      2. Click on the "Arrangement" tab, then check the "Mirror Displays" check-box to display the same image on the computer and the projector.
        (NOTE: To use Presenter View or Presenter Tools in PowerPoint, use the extended desktop setting. Uncheck the "Mirror Displays" setting to extend the desktop onto the projector screen.)
    3. Set the resolution (only if necessary):
      1. Open the "Displays" System Preferences pane.
      2. Click on the "Display" tab, then select a resolution that is compatible with the projector and the computer.
        ("1028 x 768 (stretched)" is generally the best balance of quality and compatibility.)
  5. When you are finished using the computer and projector, please do the following:
    1. Remove any storage devices from the computer. (CD/DVDs, flash drives, etc.)
    2. Leave the computer powered on and allow it to sleep. Click on the apple menu and select "Sleep".
    3. Power off the projector - Press the Off button on the remote, when prompted to confirm, press the Enter button.
    4. Raise the projector screen.
    5. Turn off the lights.
    6. Return borrowed equipment to the IT Help Desk cubicle.
Room/Classroom/Seminar/Defense Technology

Classroom iMac and Projector Video Settings

Oceanography Classroom Projector Video Settings (30-Jul-2013)

These are the settings that appear in the classroom iMac System Preferences for Display when using either of the projectors.

Epson Powerlite 96w (projects to screen on the right, facing the classroom from the front):
Primary display, iMac: 1280x800
Secondary Display, Projector: 1024x768, 96Hz


Epson 435w Short throw projector (projects to white board on the left, facing the classroom from the front):
Primary display, iMac: 1680x1050, n/a
Secondary display, Projector: 1920x1080, 60Hz

Note: Cabling needs new labels, Epson 96w is not using HDMI.

Room/Classroom/Seminar/Defense Technology

Classroom iMac and Projector Troubleshooting Guide

Classroom iMac and Projector Troubleshooting Guide

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PROBLEM: Computer image not displayed on projector (Projector displays "NO INPUT" message)


POSSIBLE CAUSE #1: The projector is not powered on.

 

POSSIBLE CAUSE #2: The computer is not properly configured to send the video signal to the projector.

 

POSSIBLE CAUSE #3: The projector is set to an incorrect video mode.

 

POSSIBLE CAUSE #4: The computer is not detecting the projector (and therefore, is not sending video signal).

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PROBLEM: Projector does not power on

POSSIBLE CAUSE #1 The remote is not powered on.

POSSIBLE CAUSE #2: The batteries in the remote may need to be replaced.

_____________________________________________________________________________________________________________________________

PROBLEM: Empty desktop appears on projector (no icons, menu, task bar, dock, etc.)


POSSIBLE CAUSE: The video configuration is set up to extend the desktop onto the projector. (rather than mirrored/cloned)

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PROBLEM: No sound/audio


POSSIBLE CAUSE: The audio/video system is not turned on.

 

Room/Classroom/Seminar/Defense Technology

Think Tank Projector Operations

Orientation

Stand in the room facing the 2 Epson projectors. Projector #1 is on the left. Projector #2 is on the right. Each projector has a corresponding HDMI wall jack connector or can be operated using the wireless HDMI adapter available from the Library. Only Projector #2 can be controlled by the remote.

Projector #1

Manual operation only, does not work with remote at this time.

Projector #2
Remote control or manual operation.
There is also an HDMI floor jack connector under the brass plate in the floor.

 

Operation

Important - Before connecting your device to the projector minimize the volume on your device.

  1. Using the remote control, turn on the audio amp mounted above projector #2. You will see a red LED display "AUX" when the audio amp is on.
  2. Using the Epson remote control, turn on the power for projector #2.
  3. Connect your device using the wireless HDMI adapter or an HDMI cable to either the wall or floor jack.
  4. The projector will display HDMI connection.
  5. Your desktop will be displayed on the wall directly under the projector.
  6. Control the audio volume level from your device.
  7. When you have finished using the projector use the remotes to power off the projector and audio amp.
Room/Classroom/Seminar/Defense Technology

How to use the Laser Pointer USB remote control

Laser Pointer USB Basic Instructions

Components

How to use it!
1. Plug the USB receiver into your computer
2. Open a Power Point presentation
3. The laser beam button, the page down button, and the page up button are all located along the side of the pointer with the laser beam emitting from the end with the buttons
4. The page down and up buttons can be used to move between slides in your presentation

CSU Learn

CSU Learn

CSU Learn Troubleshooting

 

 

If you try to login to CSU Learn by choosing your CSU campus as Moss Landing, the login will fail, as we do not administer CSU Learn ourselves.