# Zoom Security Best Practices & Recommendations

### **<span style="text-decoration: underline;">Do's and Don'ts at a Glance</span>**

<table border="1" id="bkmrk-scheduling%3A-the-do%27s" style="height: 171px; width: 100%; border-collapse: collapse;"><tbody><tr style="height: 31px;"><td class="align-center" style="width: 50.4938%; height: 31px;">##### **Scheduling: The Do's**

</td><td class="align-center" style="width: 49.5062%; height: 31px;">##### **Hosting: The Do's**

</td></tr><tr style="height: 140px;"><td style="width: 50.4938%; height: 140px;">- DO keep meeting passwords on
- DO use automatically-generated meeting IDs
- DO keep meeting links private for private meetings
- DO control who you distribute classroom meeting links to
- DO verify your Google Calendar sharing settings
- DO set your meeting to mute people on entry
- DO enable registration for a public meeting or event
- DO enable the waiting room for a public event or a large class

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##### **General Security: The Don'ts**

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- DO NOT share meeting URLs with anyone who is not a part of the meeting
- DO NOT share meeting URLs on social media
- DO NOT post meeting URLs on public calendars

</td><td style="width: 49.5062%; height: 140px;">- DO use your waiting room to welcome attendees if you have enabled it
- DO disable annotation in your meeting
- DO consider locking your meeting or class after everyone has joined
- DO become familiar with the security options on the toolbar
- DO use the “On hold” and “Remove” features when necessary 
    - - - - - - - - - - -

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##### **Hosting: The Don’ts**

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- DON'T use your Zoom Personal Meeting ID (PMI)
- DON’T host alone if you’re running a large meeting or class
- DON’T enable Screen Sharing unless necessary

</td></tr></tbody></table>

### **<span style="text-decoration: underline;">Keep Zoom Up-to-Date</span>**

- **Windows:** Open the zoom app &gt; sign in &gt; click your initials in the top-right corner &gt; click "Check for Updates"
- **macOS:** Open the zoom app &gt; click the zoom.us menu &gt; click "Check for Updates..."

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### **<span style="text-decoration: underline;">Security Recommendations</span>**

##### General Security:

- **DO NOT** share meeting URLs with anyone who is not a part of the meeting 
    - DO NOT share meeting URLs on social media
    - DO NOT post meeting URLs on public calendars
- **Keep meeting passwords on** and set a simple password
- [Add waiting room](https://kb.mlml.sjsu.edu/link/47#bkmrk-enable-waiting-room) so you can review what participants are trying to join
- Once all attendees have joined, **lock your session** ([How-To Guide here](https://blog.zoom.us/wordpress/2014/06/03/spotlight-security/))
- Use "Only authenticated users can join" setting for meetings attended by people only from MLML/SJSU
- For more information, visit SJSU's [Securing Zoom Meetings page.](http://www.sjsu.edu/it/security/safe-computing/zoom-meetings.php)

##### Account Security Settings:

- Sign-in to Zoom &gt; Settings (left-side menu panel) 
    - Enable Personal Meeting ID - **OFF**
    - Require a password when scheduling new meetings - **ON**
    - Require a password for instant messages - **ON**
    - Embed password in invite link for one-click join - **OFF**
    - Require password for participants joining by phone - **ON**
    - Mute participants upon entry - **ON**
    - Screen sharing- **ON**
    - Who can share - **Host Only**

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### <span style="text-decoration: underline;">**Best Practices &amp; Tips**</span>

- <span style="font-weight: 400;">Select “**Participants**” at bottom of Zoom browser to view &amp; manage participants</span>
- <span style="font-weight: 400;">Select “**Chat**” at bottom of Zoom browser to open chat window</span>
- <span style="font-weight: 400;">Click a participants name in the Chat window or the 3 dots in the video/profile pic to chat with them</span>
- <span style="font-weight: 400;">Tips for Hosts &amp; Co-Hosts: Keep Participants &amp; Chat windows open during entire meeting</span>
- <span style="font-weight: 400;">Set your name in your Zoom portal and/or app</span>
- <span style="font-weight: 400;">Let your class know that the meeting is being recorded</span>
- <span style="font-weight: 400;">Plug your phone into power when using it to record video on Camtasia or Zoom</span>
- <span style="font-weight: 400;">When you share your screen, you can select to just share a web browser or app instead of your entire desktop</span>
    - <span style="font-weight: 400;">You can </span>[<span style="font-weight: 400;">select Whiteboard under Share Screen</span>](https://support.zoom.us/hc/en-us/articles/205677665-Sharing-a-whiteboard)<span style="font-weight: 400;"> to illustrate points</span>
- **Hide non-video participants**
    - <span style="font-weight: 400;">Hover over participants thumbnail at top of Zoom Browser</span>
    - <span style="font-weight: 400;">Select the three dots</span>
    - <span style="font-weight: 400;">Select “Hide non-video participants”</span>
- <span style="font-weight: 400;">If using a conference phone for audio, be sure to mute the other computers/TVs in room that are in the meeting</span>
- **Large Meeting Tips**:
    
    
    - - <span style="font-weight: 400;">Wait to admit participants until the meeting starts</span>
        - <span style="font-weight: 400;">Participants with raised hands will rise to the top of the recipient list</span>
        - <span style="font-weight: 400;">Assign multiple Co-Hosts to help moderate a large meeting</span>
        - <span style="font-weight: 400;">Pause the recording until all participants are in the meeting and the meeting starts</span>
- <span style="font-weight: 400;">**When sharing your screen, you can view the Participants and Chat windows** by scrolling to the top of your Zoom app and clicking the Participants on the Options Bar or the Chat button in the More section: </span>

![](https://kb.mlml.sjsu.edu/uploads/images/gallery/2020-05-May/scaled-840-0/image-1588357933390.png)