Zoom Security Best Practices & Recommendations Do's and Don'ts at a Glance Scheduling: The Do's Hosting: The Do's DO keep meeting passwords on DO use automatically-generated meeting IDs DO keep meeting links private for private meetings DO control who you distribute classroom meeting links to DO verify your Google Calendar sharing settings DO set your meeting to mute people on entry DO enable registration for a public meeting or event DO enable the waiting room for a public event or a large class General Security: The Don'ts DO NOT share meeting URLs with anyone who is not a part of the meeting DO NOT share meeting URLs on social media DO NOT post meeting URLs on public calendars DO use your waiting room to welcome attendees if you have enabled it DO disable annotation in your meeting DO consider locking your meeting or class after everyone has joined DO become familiar with the security options on the toolbar DO use the “On hold” and “Remove” features when necessary Hosting: The Don’ts DON'T use your Zoom Personal Meeting ID (PMI) DON’T host alone if you’re running a large meeting or class DON’T enable Screen Sharing unless necessary Keep Zoom Up-to-Date Windows: Open the zoom app > sign in > click your initials in the top-right corner > click "Check for Updates" macOS: Open the zoom app > click the zoom.us menu > click "Check for Updates..." Security Recommendations General Security: DO NOT share meeting URLs with anyone who is not a part of the meeting DO NOT share meeting URLs on social media DO NOT post meeting URLs on public calendars Keep meeting passwords on and set a simple password Add waiting room so you can review what participants are trying to join Once all attendees have joined, lock your session (How-To Guide here) Use "Only authenticated users can join" setting for meetings attended by people only from MLML/SJSU For more information, visit SJSU's Securing Zoom Meetings page. Account Security Settings: Sign-in to Zoom > Settings (left-side menu panel) Enable Personal Meeting ID - OFF Require a password when scheduling  new meetings - ON Require a password for instant messages - ON Embed password in invite link for one-click join - OFF Require password for participants joining by phone - ON Mute participants upon entry - ON Screen sharing- ON Who can share - Host Only Best Practices & Tips Select “Participants” at bottom of Zoom browser to view & manage participants Select “Chat” at bottom of Zoom browser to open chat window Click a participants name in the Chat window or the 3 dots in the video/profile pic to chat with them Tips for Hosts & Co-Hosts: Keep Participants & Chat windows open during entire meeting Set your name in your Zoom portal and/or app Let your class know that the meeting is being recorded Plug your phone into power when using it to record video on Camtasia or Zoom When you share your screen, you can select to just share a web browser or app instead of your entire desktop You can select Whiteboard under Share Screen to illustrate points Hide non-video participants Hover over participants thumbnail at top of Zoom Browser Select the three dots Select “Hide non-video participants” If using a conference phone for audio, be sure to mute the other computers/TVs in room that are in the meeting Large Meeting Tips: Wait to admit participants until the meeting starts Participants with raised hands will rise to the top of the recipient list Assign multiple Co-Hosts to help moderate a large meeting Pause the recording until all participants are in the meeting and the meeting starts When sharing your screen, you can view the Participants and Chat windows by scrolling to the top of your Zoom app and clicking the Participants on the Options Bar or the Chat button in the More section: