Use Shared Drives to transfer your Google Drive files to your SJSU account
If you don't use Google Drive, you can skip this step.
How do I know when I'm done migrating my Google Drive files?
You transferred all the folders and files that you use to your SJSU account.
For files that you own, you moved the files into a shared drive and used it to transfer ownership to your SJSU account.
For files that you don't own, you requested (and were granted) access for your SJSU account.
If you have a large/complex Google Drive file structure, you contacted IT and were given instructions and information on what to do.
Follow the directions below to complete each of these steps:
Transferring ownership of Google Drive files using Shared drives:
*If you do not update the sharing settings, then individual MLML users will have to use their SJSU account to request access to every file they were collaborating on in your Drive. We also recommend removing users' MLML accounts' access after sharing with their SJSU account to minimize confusion*
Transferring ownership of Google Drive folders using Shared Drives:
NOTE: If you have complex folders (several levels of nested folders, folders containing many folders/files that are not owned by you, etc.) please submit an iTicket before attempting to migrate your folders. A member of IT will evaluate your drive and advise you on how to migrate your folders efficiently.
Transferring ownership of existing Shared Drives to your SJSU account:
- If you are the Manager of an existing Shared drive, navigate to drive.google.com and login to your MLML account
- Access the Shared drive that you are the manager of and click Manage members
- Add your SJSU email as a Manager and click Send
- Add the remaining member’s SJSU emails with the same privileges as their MLML emails
TIP: You can add multiple users at the same time who have the same privileges (i.e. Content Manager, Contributor, Viewer, etc.)
OPTIONAL: Share documents that you do not own with your SJSU account:
Your Google Drive may contain shortcuts to files that are owned by others. If you don't have permission to share these files with your SJSU account, you will have to request that the owner share them.
If you regularly use documents that you do not own, you may be able to share them with your SJSU account using your MLML accounts' access rather than waiting for the owner to update the sharing privileges.
NOTE: Depending on your MLML accounts' access, you may be unable to share certain files with your SJSU account and will have to request access through Drive or by contacting the owner directly.