How to Install a Network Printer

 

macOS:

NOTE: Refer to this post if you want to print to a Konica Minolta (admin/library) copier on macOS.

NOTE: Mac OS X 10.6 (Snow Leopard) and later users do not need to download and install drivers for most printers. The drivers are pre-loaded in the operating system.

  1. Go to System Preferences > Printers & Scanners and click Setup Printers or the + button.
  2. Click the IP tab.
  3. Enter the following information:
    • Protocol: AirPrint (if possible) or Line Printer Daemon - LPD
    • Address: ps... or use the IP address. A list of printers and their hostnames can be found here. (e.g. MLM-PRT-102B.mlml.calstate.edu)
    • Queue: leave blank
    • Name: Your printer name - ps...
    • Print using:
      • Your printer model 
        - or -
      • Select a driver to use... > Your printer model
  4. Click the Add button.
  5. Click Continue

 

Windows:

NOTE: Refer to this post if you want to print to a Kyocera (admin/library) copier on Windows.

NOTE: If you are running an operating system older than Windows 10, many printers will require you to download and install their drivers before proceeding. Follow these instructions to download and install them.

  1. Go to Devices and Printers. You can find this by clicking the Start/Windows logo button and typing Devices and Printers into the search bar.
    • Note: Devices and Printers has been renamed to Printers & Scanners on newer versions of Windows 10.
  2. Click Add a printer.
    • On Windows Vista/7 only: Click Add a network, wireless or Bluetooth printer.
  3. Click The printer I want isn't listed
  4. Select Add a printer using a TCP/IP address or hostname and click Next.
  5. Enter the following information:
    • Device Type: TCP/IP Device
    • Hostname or IP address: ps... or use the IP address. A list of printers and their hostnames can be found here. (e.g. MLM-PRT-102B.mlml.calstate.edu)
    • Port Name: this will be auto-filled.
    • Un-check the Query the printer and automatically select the driver to use checkbox.
  6. You may be told that additional port information is required. Click Next.
  7. Select Your printer model and click the Next button.
    • If you can't find the printer model, click the Windows Update button. In a few minutes the available selection of printer models will be much larger.
    • If you still can’t find the printer model, you will have to browse your computer to find it manually:
      • Click Have Disk
      • Click the Browse button
      • Navigate to the folder you saved your driver in (if you chose the automatic destination, it should be in a folder with the printer manufacturer name, such as Xerox)
      • Click on the driver file and click open
      • Click OK
      • Now you should see the printer model. Select it and click Next.
    • If this manual process is unsuccessful, you may have installed your driver incorrectly. Be sure to restart your computer after install, as this is important to complete the process. Also try a manual install of the driver itself if the automatic install does not seem to work (follow the instructions above to do so).
  8. If the installer detects that the driver is already installed, select Replace the current driver and click Next.
  9. Name the printer Your printer name and click Next.
  10. If the option exists, select Do not share this printer and click Next.
  11. Rather than clicking the Print a test page button, complete the printer installation procedure and print a document you need as not to waste paper.
  12. Click Finish.

Revision #9
Created Tue, Feb 12, 2019 6:51 PM by Gavin Sonne
Updated Thu, Dec 2, 2021 7:10 PM by Theo Kell