Calendars & Reservations
Information about Google calendars and reserving a room at MLML.

Making MLML Reservations
  

 Requesting a Reservation 

 

 

 

 

 

 

 

 Intranet  →  Calendars & Reservations 

 

 Rooms - Classrooms at MLML. 

 Vehicles - MLML State Vehicles 

 Other Resources - Special Equipment, Marine Operations, Scuba Diving 

 

 

 Select the resource you wish to reserve

 

 If you select “Small Boats Schedules and Request Forms” you will have to then choose the specific boat. 

 

 

 All selections should lead to a page similar to the one shown below: 

 

 

 

 

 

 

 

   

 

   

 

 

 

 

 

 

 

 Fill out the required information → Click Submit 

 An email will be sent to the manager of that resource 

 A confirmation email will be sent to you when they have processed your request 

 

 

 

 

 

 

 

   

 Changing/Cancelling a Reservation 

 Respond to the email confirmation with the changes you’d like to make to your reservation or with a cancellation notice.

Google Calendars
Manage your time and keep track of your schedule using Google Calendar. This calendar can sync to all of your devices that support Google. If your question isn’t answered below, find more support at  Google Calendar Help Center . 

 Creating a Google Calendar 

 

 

 

 

 

 

 

 Open  Google Calendar . 

 On the left side, click the  + button next to  Other calendars  and click  Create new calendar. 

 

 

 Add a name and description for your calendar. 

 Click Create calendar. 

 

 

 

 

 

 

 

 

 Sharing a Google Calendar 

 

 

 

 

 

 

 

 On the left side panel where calendars listed, select the three vertical dots to the right of the calendar you’d like to share: 

 

 

 Select “Settings and Sharing” from the drop down menu. 

 Scroll down to “Share with specific people”. 

 

 

 Select Add People  →  Enter their email  → Choose editing/sharing capabilities → Send. 

 

 

 

 

 

 

 

 

 Adding a Google Calendar 

 You can request to add others’ calendars by clicking the + on the left side panel and selecting  Subscribe to calendar . 

 To add a calendar not shared with you, for example the MLML classroom reservation calendars, follow these general steps: 

 

 

 

 

 

 

 

 

 

 Login to your MLML Google/Gmail account. 

 Go to the webpage that has the calendar you want to add. You can find the resource calendars here:  Reservation Request Forms 

 Click the  + Google Calendar button on the bottom-right corner of the calendar.

 

 

 The newly added calendar will now appear on your list of calendars in Google Calendar. 

 

 

 

 

 

 

 

 

 

 Types of Calendars 

 

 

 Personal Calendars: 

 

 These are calendars that are owned by your account. They show up on the left sidebar of Google Calendar under  My calendars: 

 

 

 You control who these calendars are shared with. You can share them with specific people, or make them public with other people in the same Google domain: 

 

 

 

 

 

 Shared Calendars: 

 

 If someone else shares a calendar with you, it shows up under the  Other calendars section on the left sidebar: 

 

 

 Depending on the level of permission you are given, you may be able to create/delete events on these, or only view them. 

 

 

 

 Resource Calendars: 

 

 These calendars are created by IT and are used for resources rather than personal or group schedules. Resource calendars can be for reserving rooms, or vehicles, or equipment. 

 They will show up on your left sidebar under  Other calendars . 

 You can view a list of MLML Resources at this link: https://mlml.sjsu.edu/intranet/reservation-request-agreement/