Classrooms & Academic Technology

Informations about Classrooms, Web Services for Students, and Technology in the Classrooms and Meeting Rooms

IT Equipment Checkout

Learn what is available for checkout and the procedure to do so.

IT Equipment Checkout

IT Equipment Checkout

Quick Tips:

Check-Out Procedure

If you are looking to check out hardware from the MLML IT equipment library, please refer to the following guidelines: 
General instruction
  1. Browse/search our inventory on Populi (you must be signed in).
  2. Determine the hardware needed and submit an IT Helpdesk Ticket or email to create on IT Helpdesk Ticket to the help desk requesting check out.
    • Detail in the request what hardware you need, what you need it for and when/how long you need it.
  3. Pick up hardware from the room 108 of the Main Lab.
Additional Information
  1. To extend your loan contact IT staff via an IT Helpdesk Ticket or by email and request a check-out renewal.
  2. Check-out durations can be requested in day, week, month, semester and yearly increments. Justification and approval are needed for durations longer than 1 day.
  3. Items cannot be checked-out to patrons that have overdue items. Once all items have been returned, patrons can once again check-out items as normal.
  4. Hardware items should not be taken without express permission of IT staff.

Check-In Procedure

  1. Please return it directly to IT staff in room 108 (unless other arrangements have been made).
  2. To avoid late notices, return item within designated check out period and in good condition.
  3. Items must be checked in before they can be loaned to someone else.
    • Items may not be passed on to others that have not individually checked them out without express permission or instruction from IT staff.

Leica Camera

  1. Leica cameras are only available for check-out periods of 24 hours unless special justification is given, such as semester-long need for classwork, or direct request from faculty.
  2. Leica cameras must be returned in person to an IT staff member during normal business hours.

IT Equipment Checkout

Equipment Available for Checkout

Here you will find links to commonly checked out items on Populi. This is not an exhaustive list, and if you do not see the equipment you are looking for in the lists below, you are welcome to browse our Populi Inventory here. To request IT Equipment, please submit an IT Helpdesk Ticket.

 

Adapters

Cables

Cameras & Accessories

Chargers

Hard Drives & Flash Drives

USB Hubs

Keyboards

Laptops

Laser Pointers

Monitors

Mice

Conference Phones

 

Calendars & Reservations

Information about Google calendars and reserving a room at MLML.

Calendars & Reservations

Making MLML Reservations

 

Requesting a Reservation

  1. Intranet → Calendars & Reservations
    • Rooms - Classrooms at MLML.
    • Vehicles - MLML State Vehicles
    • Other Resources - Special Equipment, Marine Operations, Scuba Diving
  2. Select the resource you wish to reserve
    • If you select “Small Boats Schedules and Request Forms” you will have to then choose the specific boat.
  3. All selections should lead to a page similar to the one shown below:

 

 

  1. Fill out the required information → Click Submit
  2. An email will be sent to the manager of that resource
  3. A confirmation email will be sent to you when they have processed your request

 

Changing/Cancelling a Reservation

Respond to the email confirmation with the changes you’d like to make to your reservation or with a cancellation notice.

Calendars & Reservations

Google Calendars

 

Manage your time and keep track of your schedule using Google Calendar. This calendar can sync to all of your devices that support Google. If your question isn’t answered below, find more support at Google Calendar Help Center.

Creating a Google Calendar

  1. Open Google Calendar.
  2. On the left side, click the + button next to Other calendars and click Create new calendar.

    image-1639694084433.png

  3. Add a name and description for your calendar.
  4. Click Create calendar.

 

Sharing a Google Calendar

  1. On the left side panel where calendars listed, select the three vertical dots to the right of the calendar you’d like to share:

    image-1639694282649.png

  2. Select “Settings and Sharing” from the drop down menu.
  3. Scroll down to “Share with specific people”.

    image-1639695307026.png

  4. Select Add People → Enter their email → Choose editing/sharing capabilities → Send.

 

Adding a Google Calendar

You can request to add others’ calendars by clicking the + on the left side panel and selecting Subscribe to calendar.

To add a calendar not shared with you, for example the MLML classroom reservation calendars, follow these general steps:

  • Login to your MLML Google/Gmail account.
  • Go to the webpage that has the calendar you want to add. You can find the resource calendars here: Reservation Request Forms
  • Click the + Google Calendar button on the bottom-right corner of the calendar.

    image-1639695506499.jpg

  • The newly added calendar will now appear on your list of calendars in Google Calendar.

Types of Calendars

Room/Classroom/Seminar/Defense Technology

Learn about the technology, audio, and video procedures and options in different rooms at MLML.

Room/Classroom/Seminar/Defense Technology

FAQs for Seminar and Defense Presenters

Preparation & Set Up:

Do I need to reserve the Seminar room?
What type of equipment is provided in the Seminar room?
How early should I arrive to setup?
Why is the provided computer recommended?
Will I be able to play audio or video during my presentation?
What should I save my presentation as?
How should I format my presentation?
What type of port do I need on my computer if I use my own?

 

Recording & Streaming:

What is the difference between MLML live streaming my talk publicly vs privately?
Why do I have to be recorded?

 

Remote Presentations:

What application is used to video-call into the seminar presentation?
Will we practice set up beforehand?
When should I call into the meeting the day of my presentation?
How do I join the Zoom meeting?
Room/Classroom/Seminar/Defense Technology

Individual Classroom Technology Guide

 

Adapters and cables can be checked out from the IT Help Desk in order to connect a personal laptop to a projector, computer, or Mobile Presentation Unit (MPU) in any of Classrooms.

 

Dry Classroom (109):

Group Study Room (103):

 

Seminar Room (101):

 

Student Conference Room (414):

 

Think Tank (202):

 

Oceanography Classroom (214):

 

Wet Classroom (508):

Room/Classroom/Seminar/Defense Technology

How to Use the VISIO TVs

 

VISIO TVs are available in the following classrooms at MLML: Dry Classroom and Think Tank

To reserve a time slot in one of these classrooms, visit MLML Calendars & Reservations 

 

How to Use a VISIO TV:

Room/Classroom/Seminar/Defense Technology

How to use the Neat Bar with Zoom Room

There's a few ways to start the zoom meeting with the Neat Bar and Neat Pad.  Below are the most common and simple ways of starting an online meeting.
Schedule the meeting using the room calendar

Best for meetings that can be scheduled ahead of time...

  1. Schedule a meeting using the intranet calendar and indicate you need the video conferencing unit.

  2. Once the event has been added, it will appear on the neat pad controller on the day of the event.  Select the event and start the meeting
 
Start a meeting from your laptop computer

Best for unscheduled meetings and if you have your laptop with you

  1. Open the zoom application from your computer.

  2. In the upper left corner of the zoom window, you'll see an icon that looks like the image below.  Click on that icon and the computer will now act like a remote control.
    zoom_icon.png
  3. Start the meeting from the Zoom application on the computer.  The application will ask you if you would like to use the neat room.  Choose this option.  This will prevent any audio feedback from your laptop with the neat bar / zoom room.

 

Presenting from a laptop without a zoom meeting
  1. With the TV on, connect the HDMI cable to a laptop.   The Neat Bar will change the input.

 

Troubleshooting and Resolving Technical Issues

Room/Classroom/Seminar/Defense Technology

Seminar Room Presenter's Guide

Presenter’s guide to the projector in the Seminar Room

 

 
Reserve the Seminar Room
 
Equipment provided in the Room

 

Recording or Live Streaming

 

Formatting Presentation

 

Before Event Prep

 

After Event Cleanup
Room/Classroom/Seminar/Defense Technology

Seminar Room Equipment Troubleshooting Guide

 

 

PROBLEM: Projector does not power on

 

POSSIBLE CAUSE #1: You may not be standing in the right location to control the projector with the remote.

POSSIBLE CAUSE #2: The room may be too bright (for the signal from the remote to be detected).

POSSIBLE CAUSE #3: The batteries in the remote may need to be replaced.

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PROBLEM: Computer image not displayed on projector (Projector displays "NO INPUT" message)

 

POSSIBLE CAUSE #1: The video cable is connected to the wrong video port on the podium or is not securely connected to the video port on the podium or the computer.

POSSIBLE CAUSE #2: The projector is not powered on.

POSSIBLE CAUSE #3: The computer is not properly configured to send the video signal to the projector.

POSSIBLE CAUSE #4: The projector is set to an incorrect video mode.

POSSIBLE CAUSE #5: The computer is not detecting the projector (and therefore, is not sending video signal).

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PROBLEM: No sound/audio

POSSIBLE CAUSE: The audio/video system is not turned on.

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PROBLEM: No VHS video

POSSIBLE CAUSE: The audio/video system is not turned on.

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PROBLEM: Empty desktop appears on projector (no icons, menu, task bar, dock, etc.)


POSSIBLE CAUSE: The video configuration is set up to extend the desktop onto the projector. (rather than mirrored/cloned)

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PROBLEM: Menu displays in the middle of a presentation


POSSIBLE CAUSE: Menu button was accidentally pressed.
(Usually happens when using the laser pointer on the remote. Laser pointers are available for checkout from the Library Staff Office.)

 

Room/Classroom/Seminar/Defense Technology

Seminar Room Audio System Instructions

The Seminar Room is equipped with a built-in audio system that must be used to play audio from the computer on the podium (DVDs, internet video/music) or microphones. Instructions for setting up the audio system for these functions are below.

IMPORTANT! The A/V closet in the back of the Seminar Room is locked when not in use. Please obtain the key for the A/V closet from the Help Desk cubicle (Admin offices).

Set up computer audio: (for DVDs, internet video, and music)

  1. Power on the computer on the podium.
  2. Verify that the black audio cable on the podium is connected to the headphone jack on the computer and the 1/8" mini plug on the podium (between the left and center VGA/video ports on the podium).
  3. Open the A/V closet. In the A/V closet is a mixer (silver box on table) and an amp (large black box underneath table)
  4. Press the power button on the Power Amp at the bottom of the rack to turn on the audio system.
  5. Press the power button on the mixers.
  6. On the computer, start the audio or video you plan to play and adjust the volume on the computer to the desired level while the audio/video is playing.

PLEASE! Remember to turn off the amp and mixer, and lock the A/V closet door when you are finished.


Set up audio for microphones: (handheld and lapel mics are available)

  1. Please submit an IT Helpdesk Ticket to request assistance setting up the microphones. Thank you!

NOTE: The microphones must be checked out from the IT Help Desk cubicle located in the Admin office (Room 200).

Room/Classroom/Seminar/Defense Technology

Classroom iMac and Projector Instructions - Mac OS X

Classroom iMac and Projector Instructions - macOS:

  1. Wake up or power on the computer.
  2. Lower the projector screen.
  3. Power on the projector - Aim the remote at the projector and press the "Power" button, then wait for 10 to 20 seconds to allow the projector to power on.
  4. Verify that the video is displayed on the projector. The video signal should automatically be displayed on the projector. If the computer image does not display on the projector follow the procedure outlined below:
    1. Detect the projector:
      1. Open System Preferences. Click on the Apple menu and select the System Preferences Menu option.
      2. Click on the "Displays" preference pane.
      3. Click the "Detect Displays" button on the "Display" tab.
        (If the projector is not detected, check the connections at both ends of the video cable.)
    2. Change between mirror and extended desktop view:
      1. Open the "Displays" System Preferences pane.
      2. Click on the "Arrangement" tab, then check the "Mirror Displays" check-box to display the same image on the computer and the projector.
        (NOTE: To use Presenter View or Presenter Tools in PowerPoint, use the extended desktop setting. Uncheck the "Mirror Displays" setting to extend the desktop onto the projector screen.)
    3. Set the resolution (only if necessary):
      1. Open the "Displays" System Preferences pane.
      2. Click on the "Display" tab, then select a resolution that is compatible with the projector and the computer.
        ("1028 x 768 (stretched)" is generally the best balance of quality and compatibility.)
  5. When you are finished using the computer and projector, please do the following:
    1. Remove any storage devices from the computer. (CD/DVDs, flash drives, etc.)
    2. Leave the computer powered on and allow it to sleep. Click on the apple menu and select "Sleep".
    3. Power off the projector - Press the Off button on the remote, when prompted to confirm, press the Enter button.
    4. Raise the projector screen.
    5. Turn off the lights.
    6. Return borrowed equipment to the IT Help Desk cubicle.
Room/Classroom/Seminar/Defense Technology

Classroom iMac and Projector Video Settings

Oceanography Classroom Projector Video Settings (30-Jul-2013)

These are the settings that appear in the classroom iMac System Preferences for Display when using either of the projectors.

Epson Powerlite 96w (projects to screen on the right, facing the classroom from the front):
Primary display, iMac: 1280x800
Secondary Display, Projector: 1024x768, 96Hz


Epson 435w Short throw projector (projects to white board on the left, facing the classroom from the front):
Primary display, iMac: 1680x1050, n/a
Secondary display, Projector: 1920x1080, 60Hz

Note: Cabling needs new labels, Epson 96w is not using HDMI.

Room/Classroom/Seminar/Defense Technology

Classroom iMac and Projector Troubleshooting Guide

Classroom iMac and Projector Troubleshooting Guide

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PROBLEM: Computer image not displayed on projector (Projector displays "NO INPUT" message)


POSSIBLE CAUSE #1: The projector is not powered on.

 

POSSIBLE CAUSE #2: The computer is not properly configured to send the video signal to the projector.

 

POSSIBLE CAUSE #3: The projector is set to an incorrect video mode.

 

POSSIBLE CAUSE #4: The computer is not detecting the projector (and therefore, is not sending video signal).

_____________________________________________________________________________________________________________________________

PROBLEM: Projector does not power on

POSSIBLE CAUSE #1 The remote is not powered on.

POSSIBLE CAUSE #2: The batteries in the remote may need to be replaced.

_____________________________________________________________________________________________________________________________

PROBLEM: Empty desktop appears on projector (no icons, menu, task bar, dock, etc.)


POSSIBLE CAUSE: The video configuration is set up to extend the desktop onto the projector. (rather than mirrored/cloned)

_____________________________________________________________________________________________________________________________

PROBLEM: No sound/audio


POSSIBLE CAUSE: The audio/video system is not turned on.

 

Room/Classroom/Seminar/Defense Technology

Think Tank Projector Operations

Orientation

Stand in the room facing the 2 Epson projectors. Projector #1 is on the left. Projector #2 is on the right. Each projector has a corresponding HDMI wall jack connector or can be operated using the wireless HDMI adapter available from the Library. Only Projector #2 can be controlled by the remote.

Projector #1

Manual operation only, does not work with remote at this time.

Projector #2
Remote control or manual operation.
There is also an HDMI floor jack connector under the brass plate in the floor.

 

Operation

Important - Before connecting your device to the projector minimize the volume on your device.

  1. Using the remote control, turn on the audio amp mounted above projector #2. You will see a red LED display "AUX" when the audio amp is on.
  2. Using the Epson remote control, turn on the power for projector #2.
  3. Connect your device using the wireless HDMI adapter or an HDMI cable to either the wall or floor jack.
  4. The projector will display HDMI connection.
  5. Your desktop will be displayed on the wall directly under the projector.
  6. Control the audio volume level from your device.
  7. When you have finished using the projector use the remotes to power off the projector and audio amp.
Room/Classroom/Seminar/Defense Technology

How to use the Laser Pointer USB remote control

Laser Pointer USB Basic Instructions

Components

How to use it!
1. Plug the USB receiver into your computer
2. Open a Power Point presentation
3. The laser beam button, the page down button, and the page up button are all located along the side of the pointer with the laser beam emitting from the end with the buttons
4. The page down and up buttons can be used to move between slides in your presentation

Room/Classroom/Seminar/Defense Technology

How to Use the Meeting Owl Pro

The Meeting Owl Pro is a 360degree camera/microphone for video conferencing and remote instruction, it may be used with any classroom or personal computer, and is available for checkout at the IT Help Desk.

How to Use the Meeting Owl Pro:

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    Room/Classroom/Seminar/Defense Technology

    How to Use the Whiteboard Owl

    The Whiteboard Owl is camera for capturing video of a whiteboard for conferencing and remote instruction, it may be used with any classroom or personal computer, and is available for checkout at the IT Help Desk. The meeting Owl Pro is required to use the Whiteboard Owl.

    How to Use the Whiteboard Owl:

     

    tri.png

    white.png

    Room/Classroom/Seminar/Defense Technology

    How to Use the Jabra Bluetooth Speaker for Zoom Meetings

    Jabra bluetooth speakers are available for the following classrooms at MLML and can be retrieved from the IT Helpdesk: Dry Classroom, Think Tank, and Seminar Room.

    To reserve a time slot in one of these classrooms, visit MLML Calendars & Reservations 

    How to Use a Jabra Bluetooth Speaker for Zoom Meetings:

    1. Power on TV and change input to Mac mini on TV.
      1. If the TV says “No Input,” look behind the TV to find the Mac mini and gently tap the power button.
      2. If you are in the Seminar Room, instead power on the Mac on the pedestal and use it for all of the instructions concerning the Mac mini.
    2. Log into the Mac mini.
    3. Power on the Jabra bluetooth speaker by holding the power button until it lights up.
    4. Open the bluetooth settings on the Mac mini, which can be found under System Preferences.Screen Shot 2022-10-05 at 91430 AM.png
      1. If the Jabra is an option, double click on it.Screen Shot 2022-10-05 at 91444 AM.pngScreen Shot 2022-10-05 at 91507 AM.png
      2. If the Jabra is not an option, hold the bluetooth button on the Jabra for 5 seconds until you hear the Jabra say “To connect the Jabra SPEAK 510…”. The option for the Jabra should appear with the word connect. Click connect, and wait for the Jabra to connect.Screen Shot 2022-10-05 at 91644 AM.pngScreen Shot 2022-10-05 at 91937 AM.png
    5. Open Zoom on the Mac mini.
    6. Start or join the meeting on Zoom on the Mac mini.
    7. On Zoom, set the microphone to “Jabra SPEAK 510 USB”
    8. Set the speaker to “E701i-A3” or “E701i-B3” (only one of the two will be available).
      1. If you are in the Dry Classroom, the volume of the speaker can be changed from the computer. If you are in the Think Tank, you will need to press the volume buttons on the side of the TV.A3.png

    The setup should now be ready.

    CSU Learn

    CSU Learn

    CSU Learn Troubleshooting

     

     

    If you try to login to CSU Learn by choosing your CSU campus as Moss Landing, the login will fail, as we do not administer CSU Learn ourselves.

    csulearn-moss.PNG

    If you are affiliated with SJSU, choose San Jose, and login with your SJSUOne credentials.

    csulearn-sanjose.PNG

    Similarly, if you are affiliated with CSUMB, choose Monterey Bay, and login with your OtterID credentials.

    csulearn-mbay.PNG

    If you are affiliated with another consortium campus, choose the option corresponding to your home institution.


    If you've tried to login already, and can't get back to this login page, you will need to either use incognito/private mode in your browser, clear your cache, or use a different web browser to get to the "Campus Login" screen again since the page remembers your initial response for a week or so.

    Canvas

    Information about Canvas, how to access & use it.

    Canvas

    SJSU Canvas Resources

    General Resources:

    Canvas Portal
    Canvas Overview & Links
    Canvas FAQs
    Canvas Troubleshooting
    Remote Teaching/Learning/Working at MLML

     

    Student Resources:

    Canvas Student Tutorials
    Canvas Student Resources

     

    Teaching Resources:

    Deliver your class using Canvas
    Faculty Canvas Quickstart
    About Canvas Course Template
    Course Template Request Form
    Integrity Guidelines for Online Courses
    Exporting Moodle/Populi Course to Canvas Instructions
    Custom Student Request for non-SJSU Students
    Canvas Instructor Tutorials
    Canvas Faculty Resources
    Canvas Q&A Guides
    Syllabus Upload Tool
    Canvas

    How to Access & Login to Canvas

    Canvas will be used by MLML professors to communicate information about their courses to their students. Recorded lectures, grades, assignments, and other information will be found on Canvas. Use the information below to access Canvas - whether you are a CSUMB or SJSU student.

    SJSU Students & Professors:

     

    CSUMB Students:

     

    Canvas

    Canvas Tools for Teaching

    Getting Started:

    Deliver your class using Canvas
    Exporting Moodle/Populi Course to Canvas Instructions
    Custom Student Request for non-SJSU Students
    Canvas Instructor Tutorials
    Syllabus Upload Tool
    Remote Teaching/Learning/Working at MLML

     

    About Templates:

    Faculty Canvas Quickstart
    Course Template Request Form
    About Canvas Course Templates

     

    More Resources:

    Canvas Q&A Guides
    SJSU Canvas Faculty Resources
    Integrity Guidelines for Online Courses
    Canvas

    How to Migrate Moodle/Populi Info to Canvas

    How to Migrate Moodle/Populi Info to Canvas

    A/V Studio and Equipment

    General information and how-to guides for the A/V equipment available for checkout at the IT Help Desk.

    A/V Studio and Equipment

    GoPro HERO7 User Guide

    To view GoPro's complete user manual for the HERO7, click this link.
    Recording Video
    1. Power on the GoPro
      1. Press the Mode button the the right side of the camera
        Screen-Shot-2020-08-05-at-4.43.40-PM.png
    2.  Ensure you are in video mode
      1. Swipe the touch screen until you see Video
    3. Set up the GoPro on a tripod, gimbal, or head/chest mount
    4. Press the shutter button to begin recording
      Screen-Shot-2020-08-05-at-4.48.51-PM.png
    5. When you are finished recording, press the shutter button again.

    **NOTE: IT will setup the GoPro with these settings, if you wish to change them you may do so, but please change them back.**

    Changing Video Settings

    1. Tap the settings on the touch screen
      Screen-Shot-2020-08-05-at-5.24.07-PM.png
    2. Change individual setting by tapping on them and selecting the new setting
      Screen-Shot-2020-08-05-at-5.30.01-PM.png
    Downloading Videos to Your Computer

    Using the Quik Desktop App

    1. Download and install the Quik desktop app from gopro.com/apps.
    2. Connect your camera to your computer using a USB-C cable
    3. Power on your camera and follow the on-screen instructions in the Quik app. 

    Transferring Directly From the SD Card

    1. Remove the SD card from your camera.
      1. Power off the GoPro
      2. Hold down the latch release button and slide door open
        Screen-Shot-2020-08-05-at-5.37.57-PM.png
      3. Eject the SD card by pressing it into the slot to release
        Screen-Shot-2020-08-05-at-5.39.57-PM.png
    2. Insert the card into an SD card reader or adapter.
    3. Plug the card reader into your computer’s USB port or insert the adapter into the SD card slot.
    4. Copy the files to your computer.
    A/V Studio and Equipment

    Remote Teaching & A/V Recording Equipment List

    For Checkout:

    For information regarding check-out/in of the following equipment, visit this KB page.

    Cameras and Camera Kits

    GoPro Kit #1 and #2 - Product page

    GoPro HERO7 Kit

    IMG_7924.jpeg

    IMG_7933.jpeg

    Panasonic Video Camera Kit #2

      • Panasonic HC-X90 video camera
      • Flash shoe mic mount adapter
      • 2 x batteries
      • Battery charger
      • Data transfer cabl32GB SD card

    panasonic.jpeg

     

    GoPro Accessories

    • GoPro Adventure Kit - Product Page 
      • Floating Hand Grip
      • Head Mount
      • Hat Clip
    		 IMG_7939.jpeg
    gopro-super-suit.jpg
    IMG_7937.jpeg
    IMG_8239.jpeg
    IMG_8240.jpeg
    IMG_7931.jpeg
    gopro-wireless-lapel-mic.jpg

     

    Recording Accessories

    IMG_7936.jpeg
    smartphone-ipad-tablet-tripod.jpg
    IMG_8235.jpeg
    • Tripod #1
      • Full Size Tripod
    		 tripod1.jpg
    • Tripod #2
      • Full Size Tripod
    		 IMG_7919.jpeg
     
     
    wired-lapel-mic.jpg
    EGOIMG_8228.jpeg

    iPads and Accessories

    Og4IMG_8238.jpeg

     

     

    A/V Studio and Equipment

    GoPro Gimbal (Feiyu WG2X)

    The Feiyu WG2X gimbal is compatible with the GoPro HERO7 and makes shooting stable and smooth videos extremely easy. Simply mount the GoPro, turn on the gimbal, and begin filming.

    For more information and video tutorials, visit the Feiyu Tech Website.

    Mount the Camera

    1. Place the camera against the mounting plate.
    2. Place the retainer bar over the camera in line with the screws and tighten
      Screen-Shot-2020-08-19-at-3.31.36-PM.png

    Balance the Gimbal

    1. Prior to turning on the gimbal, loosen the knob ring.
    2. Adjust the position of the cross arm right or left, so the camera is balanced.
    3. Tighten the knob ring.

    Screen-Shot-2020-08-19-at-3.41.13-PM.png

    Power on the Gimbal

    1. To turn on the gimbal, press and hold the button on the base of the gimbal until the green light turns on.

     

    A/V Studio and Equipment

    Transferring Media and Clearing SD Cards

    After using any of IT's cameras for recording class content it is important to transfer the media to your personal computer and clear the SD card for future users.

    MLML IT is not responsible for and cannot help with SD card media recovery. Please ensure that you transfer all media you wish to keep to your computer before clearing and returning SD cards.

    Please ensure that your Computer Backups are functioning and up-to-date.

    Panasonic LUMIX GH5

    Media transfer

    Windows 10:

    1. While the camera is powered on, connect your computer to the camera using the supplied USB cable.
    2. The camera's display will prompt you to choose a USB mode. Select PictBridge(PTP).
    3. Open the File Explorer application and navigate to This PC on your computer.
    4. Open the DC-GH5 > SD1 folder.
    5. Copy the DCIM folder onto your Desktop (or wherever else you would like).
    6. Once the media is copied to your computer, unplug the camera from the computer.
    7. Remove all media from the camera using the "Clearing the SD card" procedure below.

    macOS:

    1. While the camera is powered on, connect your computer to the camera using the supplied USB cable.
    2. The camera's display will prompt you to choose a USB mode. Select PictBridge(PTP).
    3. Open the Image Capture application on your computer.
    4. Select DC-GH5 under Devices.
    5. Set Import To to the Pictures folder (or wherever else you would like).
      • We recommend selecting Make subfolders per camera from the same list in order to avoid cluttering your destination folder.
    6. Click Import All.
    7. Once the media is copied to your computer, unplug the camera from the computer.
    8. Remove all media from the camera using the "Clearing the SD card" procedure below.

     

    Clearing the SD card
    1. Enter Playback Mode (Press Menu > Screen-Shot-2020-08-18-at-1.30.35-PM.png)
    2. Press the trash can icon.
    3. Select Delete All and press Menu/Set.

     

    GoPro HERO7

    Media transfer

    Windows 10:

    1. While the GoPro is powered on, connect your computer to the GoPro using the supplied USB cable.
    2. Open the File Explorer application and navigate to This PC on your computer.
    3. Open the GOPRO HERO7 folder.
    4. Copy the DCIM folder onto your Desktop (or wherever else you would like).
    5. Once the media is copied to your computer, unplug the GoPro from your computer.
    6. Remove all media from the camera using the "Clearing the SD card" procedure below.

    macOS:

    1. While the GoPro is powered on, connect your computer to the GoPro using the supplied USB cable.
    2. Open the Image Capture application on your computer.
    3. Select GOPRO HERO7 under Devices.
    4. Set Import To to the Pictures folder (or wherever else you would like).
      • We recommend selecting Make subfolders per camera from the same list in order to avoid cluttering your destination folder.
    5. Click Import All.
    6. Once the media is copied to your computer, unplug the GoPro from your computer.
    7. Remove all media from the GoPro using the "Clearing the SD card" procedure below.

     

    Clearing the SD card
    1. Power on the GoPro and swipe up on the touch screen to enter playback mode.
    2. Tap the set of squares in the upper right corner.
    3. Tap the checkbox in the upper right corner, then tap it again.
    4. Tap the garbage can to delete all files.

     

    Insta360 ONE X

    Windows and macOS:

    1. While the Insta360 is powered on, connect your computer to the Insta360 using the supplied USB cable.
    2. Open Finder or File Explorer. The Insta360 will appear as if it were an SD card or a USB flash drive.
    3. Copy the DCIM folder onto your Desktop (or wherever else you would like).
    4. Once the media is copied to your computer, delete the contents of the DCIM folder.

    General Procedure for Remote Seminars/Defenses

    This guide provides basic procedure for giving remote presentations at MLML. There is information for both the presenter as well as the individual who will be introducing the speaker.

    Remote Seminars

    Prior to the seminar:

    1. Make sure you have updated to the most recent version of Zoom.
    2. 1-2 days prior to presentation, perform a test run with a member of the MLML IT group.
      • Please use the exact set up you plan to use for the actual seminar during the dry run.
      • If you wish to use presenter view, you will need a second monitor.

    During the seminar:

    1. Speaker and sponsor should join at ~3:40 pm PST
      • IT host will go over this procedure with the speaker and sponsor one last time
    2. Speaker shares their screen with title slide at 3:55pm
    3. Just before 4pm, the Speaker, sponsor, and IT host will turn off audio and video.
      • Sponsor and Speaker may elect to leave their video on.
    4. IT host will begin the recording/streaming of the seminar and let in the audience participants.
    5. Sponsor will unmute themselves, and they will read the following etiquette script and introduce the speaker:
      • All audience participants will be muted throughout the seminar.
      • Please DO NOT attempt to turn on your video or share your screen during the talk.
      • There will be an opportunity for the audience to ask questions live at the end of the talk just like a normal seminar. Once the speaker has finished their talk, you can use Zoom’s raise hand feature to notify the meeting host that you’d like to ask  a question. The raise hand feature is located under the reactions tab at the bottom of the Zoom window.
      • You are invited to turn on your video during the questions portion of the talk.
    6. Sponsor is muted after intro
    7. Speaker will unmute themselves and begin their presentation
    8. During the presentation, Host/Co-Hosts will:
      • Mitigate any tech issues that arise
      • Kick out unwanted participants
    9. Questions Portion:
      • At this point, the IT host will allow everyone to turn on their video
      • Speaker will either show questions slide, or stop their screen share and start their video
      • Sponsor will prompt for questions and remind participants to use the raise hand feature.
      • Sponsor will open participants tab and call on those with their hand raised for questions.
      • IT host will unmute those that are called on by the sponsor.
    10. Speaker says a closing statement
    11. Live Stream and recording stopped
    12. OPTIONAL: IT host will allow participants to unmute themselves and sponsor will announce the beginning of the informal happy hour. The sponsor is made the host of the Zoom meeting and the informal happy hour begins
      • Duration of the happy hour is managed by the sponsor and the speaker, and can be concluded at any desired time

    Remote Thesis Defenses

    Prior to the defense:

    1. Submit an iTicket notifying IT of the date and time of your thesis. The sooner the better.
    2. Notify the Front Desk, Ivano, and Jocelyn of your plans to defend, especially if you will be using a lab space.
    3. Make sure you have updated to the most recent version of Zoom.
    4. 1-2 days prior to the defense, perform a dry run with member of the MLML IT group.
      • Please use the exact set up you plan to use for the actual defense during the dry run.
      • If you wish to use presenter view, you will need a second monitor.

    During the defense:

    1. Student and advisor should join 15-20 minutes prior to the start of the defense
      • IT host will go over this procedure with the student and advisor one last time
    2. Advisor will begin screen share and show the title slide of the introductory presentation 5 minutes prior to defense.
      • If the advisor does not have a presentation prepared, the student will share their presentation.
    3. Just before 4pm, the student, advisor, and IT host will turn off audio and video.
      • Student and Advisor may elect to leave their video on.
    4. IT host will begin the recording/streaming of the defense and let in the audience participants.
    5. IT host will unmute the advisor and they will read the following etiquette script and introduce the student:
      • All audience participants will be muted throughout the seminar.
      • Please DO NOT attempt to turn on your video or share your screen during the talk.
      • There will be an opportunity for the audience to ask questions live at the end of the talk just like a normal seminar. Once {student's name} has finished {his/her/their} talk, you can use Zoom’s raise hand feature to notify the meeting host that you’d like to ask a question. The raise hand feature is located under the reactions tab at the bottom of the Zoom window.
      • You are invited to turn on your video during the questions portion of the talk.
    6. Advisor will stop screen share and student will start their screen share.
    7. Advisor is muted after intro
    8. IT Host will unmute the student to begin their presentation
    9. During the defense, Host/Co-Hosts will:
      • Mitigate any tech issues that arise
      • Kick out unwanted participants
    10. Questions Portion:
      • At this point, the IT host will allow everyone to turn on their video
      • Student will either show questions slide, or stop their screen share and start their video
      • Advisor will prompt for questions and remind participants to use the raise hand feature.
      • Advisor will open participants tab and call on those with their hand raised for questions.
      • IT host will unmute those that are called on by the advisor.
    11. After questions, IT host will stop recording/live stream and allow participants to unmute themselves for a brief informal celebration prompted by the advisor
    12. After the celebration, the advisor will ask all participants to leave except the student, advisor, and their committee members
      • IT Host will kick out any straggling participants
      • IT host will make the student or the advisor the host and leave the meeting