# Classrooms & Academic Technology

# IT Equipment Checkout

Learn what is available for checkout and the procedure to do so.

# IT Equipment Checkout

<table border="1" id="bkmrk-quick-tips%3A-many-it-" style="border-collapse: collapse; width: 100%;"><tbody><tr><td style="width: 100%;">##### Quick Tips:

- - Common IT related items available for checkout can be found in the [IT library in Populi](https://mlml.populiweb.com/library/catalog/index.php) and on this [page.](https://kb.mlml.sjsu.edu/books/classrooms-academic-technology/page/equipment-available-for-checkout)
    - If you'd like to check out an item please contact the IT staff by either [submit an IT Helpdesk Ticket](https://isupport.sjsu.edu/mlml/Dashboard) or by [emailing](mailto:mlml-helpdesk@sjsu.edu).

</td></tr></tbody></table>

### Check-Out Procedure

###### **If you are looking to check out hardware from the MLML IT equipment library, please refer to the following guidelines:** 

##### General instruction

<div id="bkmrk-browse%2Fsearch-our-in"><div><div><div data-index="1"><div><div>1. Browse/search our inventory on [Populi](https://mlml.populiweb.com/library/catalog/index.php) (you must be signed in).
2. Determine the hardware needed and [submit an IT Helpdesk Ticket](https://isupport.sjsu.edu/mlml/Dashboard) or [email to create on IT Helpdesk Ticket](mailto:mlml-helpdesk@sjsu.edu) to the help desk requesting check out. 
    - Detail in the request what hardware you need, what you need it for and when/how long you need it.
3. Pick up hardware from the room 108 of the Main Lab.

</div></div></div></div></div></div>##### Additional Information

<div id="bkmrk-to-extend-your-loan-"><div><div><div data-index="1"><div><div>1. To extend your loan contact IT staff via an[ IT Helpdesk Ticket](https://isupport.sjsu.edu/mlml/Dashboard) or by [email](mailto:mlml-helpdesk@sjsu.edu) and *request* a check-out renewal.
2. Check-out durations can be requested in day, week, month, semester and yearly increments. Justification and approval are needed for durations longer than 1 day.
3. Items cannot be checked-out to patrons that have overdue items. Once all items have been returned, patrons can once again check-out items as normal.
4. Hardware items should not be taken without express permission of IT staff.

</div></div></div></div></div></div><span style="color: rgb(34, 34, 34); font-family: var(--font-heading, var(--font-body)); font-size: 2.333em; font-weight: 400;">Check-In Procedure</span>

<div id="bkmrk-please-return-it-dir"><div data-index="1">1. Please return it directly to IT staff in room 108 (unless other arrangements have been made).
2. To avoid late notices, return item within designated check out period and in good condition.
3. Items must be checked in before they can be loaned to someone else. 
    - Items may not be passed on to others that have not individually checked them out without express permission or instruction from IT staff.

</div></div>---

### Leica Camera

<div id="bkmrk-leica-cameras-are-on"><div><div><div data-index="1"><div><div>1. Leica cameras are only available for check-out periods of 24 hours unless special justification is given, such as semester-long need for classwork, or direct request from faculty.
2. Leica cameras must be returned in person to an IT staff member during normal business hours.

</div></div></div></div></div></div><div id="bkmrk-laptop-computers-are"><div><div><div data-index="1"><div>  
</div></div></div></div></div>

# Equipment Available for Checkout

Here you will find links to commonly checked out items on Populi. This is not an exhaustive list, and if you do not see the equipment you are looking for in the lists below, you are welcome to browse our [Populi Inventory here.](https://mlml.populiweb.com/library/catalog/browse.php) To request IT Equipment, please [submit an IT Helpdesk Ticket.](https://helpdesk.mlml.calstate.edu)

---

####  

<table border="1" class="align-center" id="bkmrk-adapters-cables-came" style="height: 239px; width: 100%; border-collapse: collapse;"><tbody><tr style="height: 60px;"><td class="align-center" style="width: 25%; height: 60px;">#### [Adapters](https://mlml.populiweb.com/library/catalog/index.php?search_resource_type=0&search_field=&library_catalog_search=adapters&task=SEARCH&offset=0)

</td><td style="width: 25%; height: 60px;">#### [Cables](https://mlml.populiweb.com/library/catalog/index.php?search_resource_type=0&search_field=&library_catalog_search=Cable&task=SEARCH&offset=0)

</td><td style="width: 25%; height: 60px;">#### [Cameras &amp; Accessories](https://mlml.populiweb.com/library/catalog/index.php?search_resource_type=0&search_field=&library_catalog_search=Camera&task=SEARCH&offset=0)

</td><td style="width: 25%; height: 60px;">#### [Chargers](https://mlml.populiweb.com/library/catalog/index.php?search_resource_type=0&search_field=&library_catalog_search=Charger&task=SEARCH&offset=0)

</td></tr><tr style="height: 92px;"><td style="width: 25%; height: 92px;">#### [Hard Drives &amp; Flash Drives](https://mlml.populiweb.com/library/catalog/index.php?search_resource_type=0&search_field=&library_catalog_search=Drive&task=SEARCH&offset=0)

</td><td style="width: 25%; height: 92px;">#### [USB Hubs](https://mlml.populiweb.com/library/catalog/index.php?search_resource_type=0&search_field=&library_catalog_search=hub&task=SEARCH&offset=0)

</td><td style="width: 25%; height: 92px;">#### [Keyboards](https://mlml.populiweb.com/library/catalog/index.php?search_resource_type=0&search_field=&library_catalog_search=Keyboards&task=SEARCH&offset=0)

</td><td style="width: 25%; height: 92px;">#### [Laptops](https://mlml.populiweb.com/library/catalog/index.php?search_resource_type=0&search_field=&library_catalog_search=laptop&task=SEARCH&offset=0)

</td></tr><tr style="height: 87px;"><td style="width: 25%; height: 87px;">#### [Laser Pointers](https://mlml.populiweb.com/library/catalog/index.php?search_resource_type=0&search_field=&library_catalog_search=laser+pointer&task=SEARCH&offset=0)

</td><td style="width: 25%; height: 87px;">#### [Monitors](https://mlml.populiweb.com/library/catalog/index.php?search_resource_type=0&search_field=&library_catalog_search=monitors&task=SEARCH&offset=0)

</td><td style="width: 25%; height: 87px;">#### [Mice](https://mlml.populiweb.com/library/catalog/index.php?search_resource_type=0&search_field=&library_catalog_search=mouse&task=SEARCH&offset=0)

</td><td style="width: 25%; height: 87px;">#### [Conference Phones](https://mlml.populiweb.com/library/catalog/index.php?search_resource_type=0&search_field=&library_catalog_search=phone&task=SEARCH&offset=0)

</td></tr></tbody></table>

# Calendars & Reservations

Information about Google calendars and reserving a room at MLML.

# Making MLML Reservations

### Requesting a Reservation

<div id="bkmrk-intranet%C2%A0%E2%86%92%C2%A0calendars"><div><div><div data-index="2"><div><div>1. [Intranet](https://mlml.sjsu.edu/intranet/) → [Calendars &amp; Reservations](https://mlml.sjsu.edu/intranet/reservation-request-agreement/)
    - Rooms - Classrooms at MLML.
    - Vehicles - MLML State Vehicles
    - Other Resources - Special Equipment, Marine Operations, Scuba Diving
2. Select the resource you wish to reserve 
    - If you select “Small Boats Schedules and Request Forms” you will have to then choose the specific boat.
3. All selections should lead to a page similar to the one shown below:

</div></div></div></div></div></div>![](https://kb.mlml.sjsu.edu/uploads/images/gallery/2019-02-Feb/scaled-840-0/image-1550191135692.png)

<div id="bkmrk-fill-out-the-require"><div><div><div data-index="2"><div><div>1. Fill out the required information → Click Submit
2. An email will be sent to the manager of that resource
3. A confirmation email will be sent to you when they have processed your request

</div></div></div></div></div></div>### Changing/Cancelling a Reservation

Respond to the email confirmation with the changes you’d like to make to your reservation or with a cancellation notice.

# Google Calendars

Manage your time and keep track of your schedule using Google Calendar. This calendar can sync to all of your devices that support Google. If your question isn’t answered below, find more support at [Google Calendar Help Center](https://support.google.com/calendar/?hl=en#topic=3417969).

### Creating a Google Calendar

<div id="bkmrk-open%C2%A0google-calendar"><div><div><div data-index="1"><div><div>1. Open [Google Calendar](http://calendar.google.com/).
2. On the left side, click the **+** button next to **Other calendars** and click **Create new calendar.**  
    [![image-1639694084433.png](https://kb.mlml.sjsu.edu/uploads/images/gallery/2021-12/scaled-1680-/image-1639694084433.png)](https://kb.mlml.sjsu.edu/uploads/images/gallery/2021-12/image-1639694084433.png)
3. Add a name and description for your calendar.
4. Click **Create calendar.**

</div></div></div></div></div></div>### Sharing a Google Calendar

<div id="bkmrk-on-the-left-side-pan"><div><div><div data-index="1"><div><div>1. On the left side panel where calendars listed, select the three vertical dots to the right of the calendar you’d like to share:  
    [![image-1639694282649.png](https://kb.mlml.sjsu.edu/uploads/images/gallery/2021-12/scaled-1680-/image-1639694282649.png)](https://kb.mlml.sjsu.edu/uploads/images/gallery/2021-12/image-1639694282649.png)
2. Select “Settings and Sharing” from the drop down menu.
3. Scroll down to “Share with specific people”.  
    [![image-1639695307026.png](https://kb.mlml.sjsu.edu/uploads/images/gallery/2021-12/scaled-1680-/image-1639695307026.png)](https://kb.mlml.sjsu.edu/uploads/images/gallery/2021-12/image-1639695307026.png)
4. Select **Add People** → **Enter their email** → Choose editing/sharing capabilities → **Send.**

</div></div></div></div></div></div>### Adding a Google Calendar

You can request to add others’ calendars by clicking the **+** on the left side panel and selecting **Subscribe to calendar**.

To add a calendar not shared with you, for example the MLML classroom reservation calendars, follow these general steps:

<div id="bkmrk-login-to-your-mlml-g"><div><div><div><div><div data-index="1"><div><div>- Login to your MLML Google/Gmail account.
- Go to the webpage that has the calendar you want to add. You can find the resource calendars here: [Reservation Request Forms](https://mlml.sjsu.edu/intranet/reservation-request-agreement/)
- Click the **+ Google Calendar** button on the bottom-right corner of the calendar. [![image-1639695506499.jpg](https://kb.mlml.sjsu.edu/uploads/images/gallery/2021-12/scaled-1680-/image-1639695506499.jpg)](https://kb.mlml.sjsu.edu/uploads/images/gallery/2021-12/image-1639695506499.jpg)
- The newly added calendar will now appear on your list of calendars in Google Calendar.

</div></div></div></div></div></div></div></div>### Types of Calendars

- #### Personal Calendars:
    
    
    - These are calendars that are owned by your account. They show up on the left sidebar of Google Calendar under **My calendars:** [![image-1639696022261.png](https://kb.mlml.sjsu.edu/uploads/images/gallery/2021-12/scaled-1680-/image-1639696022261.png)](https://kb.mlml.sjsu.edu/uploads/images/gallery/2021-12/image-1639696022261.png)
    - You control who these calendars are shared with. You can share them with specific people, or make them public with other people in the same Google domain:  
        [![image-1639696071920.png](https://kb.mlml.sjsu.edu/uploads/images/gallery/2021-12/scaled-1680-/image-1639696071920.png)](https://kb.mlml.sjsu.edu/uploads/images/gallery/2021-12/image-1639696071920.png)
- #### Shared Calendars:
    
    
    - If someone else shares a calendar with you, it shows up under the **Other calendars** section on the left sidebar:  
        [![image-1639696118020.png](https://kb.mlml.sjsu.edu/uploads/images/gallery/2021-12/scaled-1680-/image-1639696118020.png)](https://kb.mlml.sjsu.edu/uploads/images/gallery/2021-12/image-1639696118020.png)
    - Depending on the level of permission you are given, you may be able to create/delete events on these, or only view them.
- #### Resource Calendars:
    
    
    - These calendars are created by MLML IT and are used for resources rather than personal or group schedules. Resource calendars can be for reserving rooms, or vehicles, or equipment.
    - They will show up on your left sidebar under **Other calendars**.
    - You can view a list of MLML Resources at this link: [https://mlml.sjsu.edu/intranet/reservation-request-agreement/](https://mlml.sjsu.edu/intranet/reservation-request-agreement/)

# Room/Classroom/Seminar/Defense Technology

Learn about the technology, audio, and video procedures and options in different rooms at MLML.

# FAQs for Seminar and Defense Presenters

- **For general information about presenting in the seminar room visit our [Seminar Room Presenter's Guide](https://kb.mlml.sjsu.edu/books/classrooms-academic-technology/page/seminar-room-presenters-guide)**
- **For information about Audio setup in the Seminar room visit our [Audio Instructions Page](https://kb.mlml.sjsu.edu/books/classrooms-academic-technology/page/seminar-room-audio-system-instructions)**
- **For information on troubleshooting issues in the Seminar room visit our [Troubleshooting Page](https://kb.mlml.sjsu.edu/books/classrooms-academic-technology/page/seminar-room-equipment-troubleshooting-guide)**

# <span style="font-weight: 400;">Preparation &amp; Set Up:</span>

##### <span style="font-weight: 400;">Do I need to reserve the Seminar room?</span>

- - <span style="font-weight: 400;">If you are a MLML seminar speaker, this has been taken care of for you.</span>
    - <span style="font-weight: 400;">If you are using the seminar room for another type of presentation, you will have to reserve the seminar room.</span>
        - [<span style="font-weight: 400;">Seminar Reservation Request Form</span>](https://mlml.sjsu.edu/intranet/resource-calendars/seminar-classroom-101/)
        - <span style="font-weight: 400;">Fill out the required information &gt; Click **Submit**</span>
        - <span style="font-weight: 400;">An email will be sent to the manager of that resource</span>
        - <span style="font-weight: 400;">A confirmation email will be sent to you when request has been processed</span>

##### <span style="font-weight: 400;">What type of equipment is provided in the Seminar room?</span>

- - - - <span style="font-weight: 400;">Epson Projector</span>
                - <span style="font-weight: 400;">Connects with an HDMI cable</span>
                    - <span style="font-weight: 400;">HDMI to mini DisplayPort adapter available at podium</span>
                    - <span style="font-weight: 400;">Need a different adapter? Please contact IT Help Desk</span>
            - <span style="font-weight: 400;">MacBook</span>
                - <span style="font-weight: 400;">We recommend you use our Macbook provided</span>
                - <span style="font-weight: 400;">Use of personal computer allowed with the aid of IT Help Desk Staff</span>
            - <span style="font-weight: 400;">Laser Pointer</span>
            - <span style="font-weight: 400;">Audio Cable</span>
            - <span style="font-weight: 400;">Timer</span>
            - <span style="font-weight: 400;">Tables and Chairs</span>
            - <span style="font-weight: 400;">Microphones</span>
                - <span style="font-weight: 400;">For seminars these microphones will be set to only record voices, not to project them to the audience</span>

##### <span style="font-weight: 400;">How early should I arrive to setup?</span>

- - - - - - <span style="font-weight: 400;">30 minutes prior to your event/presentation start time.</span>

##### <span style="font-weight: 400;">Why is the provided computer recommended?</span>

- - <span style="font-weight: 400;">The MLML computer is recommended because it has been calibrated with our audio, streaming, and projecting equipment. If you insist on using your own computer we strongly recommend bringing a USB with your presentation on it as a backup.</span>
    - <span style="font-weight: 400;">Also allows for use of our Spotlight laser pointer, which can be seen through our capture device to those viewing virtually.</span>

##### <span style="font-weight: 400;">Will I be able to play audio or video during my presentation?</span>

- - <span style="font-weight: 400;">We will test your audio and video during the 30 minute set up period before your talk begins. If you are using your own computer then we will configure the equipment to work with your presentation to the best of our abilities.</span>

##### <span style="font-weight: 400;">What should I save my presentation as?</span>

- - <span style="font-weight: 400;">If you’re using PowerPoint, save your presentation as a portable PowerPoint presentation.</span>
    - <span style="font-weight: 400;">If you are not using PowerPoint, we recommend that you export a copy of your presentation to PowerPoint as a backup.</span>

##### <span style="font-weight: 400;">How should I format my presentation?</span>

- - <span style="font-weight: 400;">For best quality we recommend a 16:9 powerpoint presentation</span>
        - <span style="font-weight: 400;">Follow </span>[<span style="font-weight: 400;">this link</span>](https://kb.mlml.sjsu.edu/books/software/page/converting-your-powerpoint-presentation-to-widescreen-%28169%29)<span style="font-weight: 400;"> to learn how to format a 16:9 presentation</span>
    - <span style="font-weight: 400;">If presentation created in a pre-2011 version of MS Office PowerPoint, we recommend that you save your presentation as a portable PowerPoint presentation</span>
        - <span style="font-weight: 400;">Doing this will ensure any links and videos embedded in your presentation will be saved and transferred over without issue.</span>
    - <span style="font-weight: 400;">Save presentation on flash drive whether using our Macbook or your personal computer</span>

##### <span style="font-weight: 400;">What type of port do I need on my computer if I use my own?</span>

- - <span style="font-weight: 400;">MLML has an HDMI cord that will connect your computer to our projector.</span>
    - <span style="font-weight: 400;">If you do not have an HDMI port we have adapters you can use, we ask that if possible you let us know ahead of time what type you need.</span>

# <span style="font-weight: 400;">Recording &amp; Streaming:</span>

##### <span style="font-weight: 400;">What is the difference between MLML live streaming my talk publicly vs privately?</span>

- - <span style="font-weight: 400;">Public streams can be viewed live on MLML’s YouTube page by the general public, and can be watched publicly on MLML’s YouTube page once the talk is over.</span>
    - <span style="font-weight: 400;">Private streams are recorded as “Unlisted” on MLML’s YouTube page. This means that people can only view it who have the link. MLML provides the link to those in the MLML community who would like to watch the stream, but it is not provided publicly. It then is kept as Unlisted after the talk is over, so that it cannot be searched for or viewed on YouTube publicly.</span>

##### <span style="font-weight: 400;">Why do I have to be recorded?</span>

- - <span style="font-weight: 400;">All MLML seminars and defenses are recorded for MLML internal community but the speaker has option to make the presentation stream live to the public or not. This helps our facility improve in it’s streaming capabilities and keeps our records up-to-date.</span>

# <span style="font-weight: 400;">Remote Presentations:</span>

##### <span style="font-weight: 400;">What application is used to video-call into the seminar presentation?</span>

- - <span style="font-weight: 400;">We use </span>[<span style="font-weight: 400;">Zoom</span>](http://www.sjsu.edu/ecampus/teaching-tools/zoom/index.html)<span style="font-weight: 400;"> to host remote presentations. MLML will schedule a meeting through Zoom and send the link to you beforehand so you can video-conference in.</span>
    - <span style="font-weight: 400;">Make sure to install and test </span>[<span style="font-weight: 400;">Zoom Client for Meetings</span>](https://support.zoom.us/hc/en-us/articles/207373866-Zoom-Installers)<span style="font-weight: 400;"> ahead of time.</span>

##### <span style="font-weight: 400;">Will we practice set up beforehand?</span>

- - <span style="font-weight: 400;">Yes, MLML will schedule a practice presentation 1 week prior to your MLML presentation to work through all of the different aspects of the video-conference and audio/video configuration.</span>
    - <span style="font-weight: 400;">You will receive one email two weeks before your presentation to setup this practice presentation, so keep an eye out for that.</span>

##### <span style="font-weight: 400;">When should I call into the meeting the day of my presentation?</span>

- - <span style="font-weight: 400;">Please call into the meeting 60 minutes ahead of your presentation’s start time. Please provide your cell phone number as well so we can easily communicate for set up the day of your presentation.</span>

##### <span style="font-weight: 400;">How do I join the Zoom meeting?</span>

- - <span style="font-weight: 400;">Follow the Zoom meeting link we send via email, or manually enter the Zoom Meeting ID # from our email on your Zoom application under “Join Meeting”</span>
    - <span style="font-weight: 400;">Join the Zoom meeting </span>**“with video”**<span style="font-weight: 400;">, then join </span>**“Computer Audio”**
    - <span style="font-weight: 400;">Share your Desktop and start your slide show with first slide showing</span>

# Individual Classroom Technology Guide

####  

*<span style="font-weight: 400;">Adapters and cables can be checked out from the IT Help Desk in order to connect a personal laptop to a projector, computer, or Mobile Presentation Unit (MPU) in any of Classrooms.</span>*

#### **Dry Classroom (109):**

- An **NEC** **projector** is available facing the screen wall, and is powered on with a white **NEC remote** located on the podium.  
    
    - Personal computers connect to the projector via an HDMI cord available at the podium.
    - There is an HDMI cable connected to the wall port. You can connect via HDMI or the two attached adapters (USB-C and Mini DisplayPort). Please contact the IT Help Desk if you need a different adapter.
    - The **speakers** on the wall are connected to the projector. When you plug your computer into the HDMI cable, it will switch to using the speakers. You can control the volume using the projector remote.
- A **VISIO TV** is also available on the opposite wall, and is powered on by pressing and holding the power button located on the back in the bottom left corner, or with a remote checked out from the IT Help Desk. 
    - To change the input of the TV, press the power button repeatedly to cycle through input menu options, or using the input button on the checked out VISIO remote.
    - The TV can be used with a personal laptop via an HDMI connection. The port for the HDMI cable is located on the wall directly below the TV. You can connect via HDMI or the two attached adapters (USB-C and Mini DisplayPort). Please contact the IT Help Desk if you need a different adapter.
    - The TV is also connected to and can be used with a Mac Mini. A designated mouse and keyboard for the Mac Mini are stored under the TV.
    - The TV is also a *touchscreen*, which will only work when connected to the Mac mini.
    - The TV’s speakers will only work with a personal laptop when the computer is connected via HDMI port. Volume must be adjusted on the TV with the VISIO remote, not on the user’s computer.
- A **[Jabra Bluetooth microphone/speaker](https://mlml.populiweb.com/library/resource_copy.php?copyID=14565963)** is available at the IT Help Desk for remote or hybrid classes.  
    
    - For instructions on how to use the microphone/speaker, [click here.](https://kb.mlml.sjsu.edu/books/classrooms-academic-technology/page/how-to-use-the-jabra-bluetooth-speaker-for-zoom-meetings)

#### **Group Study Room (103):**

- One **projector** is available for use, facing the screen in the back corner. 
    - The projector is only accessible via personal computer, which connects with an HDMI cord in either of two available wall ports - one next to the screen, one on the back wall.
    - Only one port may be used at a time.
- A **Cisco Mobile Presentation Unit (MPU)** is available for use. 
    - You can share your computer screen with the HDMI cable, or use the MPU to join Zoom meetings with its integrated camera and microphone system.

####  

#### **Seminar Room (101):**

- One **projector** is available for use in the seminar room through a MacBook located on the podium: 
    - An **Epson projector** facing the screen 
        - Turn it on with an **Epson remote** pointed from the podium (it could take a while to warm up once powered on).
        - Connect with an HDMI cable (with HDMI to mini DisplayPort adapter) plugged in to the left port on the podium.
    - <span style="color: #ff0000;">*The NBC projector facing the sidewall is unavailable*.</span>
- A **MacBook Air** connected to the main projector is located on the podium and should be powered on or woken up. 
    - <span style="color: #ff0000;">*<span style="color: #ff0000;">\*\*Use of a personal computer instead of the MacBook is allowed with the aid of IT Help Desk staff for proper setup and adapters.\*\*</span>*</span>
    - If you are using your personal computer, please place it on top of the closed MacBook. Do not move the MacBook or unplug its power cable.
    - An audio cable protrudes from the podium for audio connection on the side of the MacBook.
- A **[Jabra Bluetooth microphone/speaker](https://mlml.populiweb.com/library/resource_copy.php?copyID=14565966)** is available at the IT Help Desk for remote or hybrid classes.  
    
    - For instructions on how to use the microphone/speaker, [click here.](https://kb.mlml.sjsu.edu/books/classrooms-academic-technology/page/how-to-use-the-jabra-bluetooth-speaker-for-zoom-meetings)
- Audio is enabled and controlled with an amp from the A/V control room located in the back of the seminar room. The A/V room can also be used to stream and record presentations. 
    - <span style="color: #ff0000;">*\*\*This room is kept locked, and requires assistance from the IT Help Desk staff for entry.*</span>

#### **<span style="color: #000000;">Student Conference Room (414):</span>**

- <span style="color: #ff0000;">*Do not enter. The Student Conference Room is currently unavailable for use. It is undergoing maintenance. Future re-opening status: TBD*</span>
- A single **Epson projector** is available for use, facing the screen. 
    - The projector can be used only with a personal laptop via VGA connection.
    - <span style="color: #ff0000;">*\*\*Currently, use of this projector requires setup assistance from IT Help Desk staff. Please submit an IT Helpdesk Ticket if you wish to use the projector.\*\**</span>
- A **Cisco Mobile Presentation Unit (MPU)** is available for use. 
    - You can share your computer screen with the HDMI cable, or use the MPU to join Zoom meetings with its integrated camera and microphone system.

####  

#### **Think Tank (202):**

- Two **Epson projectors** are available for use with a personal computer, both facing the opposite wall of the TV. 
    - An HDMI wall port is located underneath each Epson projector for connection via an HDMI cord.
    - Projector 1 must be turned on manually. Projector 2 can be turned on with either the grey Epson remote, or manually.
    - Volume level must be adjusted with the remote
- A **VISIO TV** is also available on the opposite wall, and is powered on by pressing the power button located on the back in the bottom left corner, or with a remote checked out from the IT Help Desk. 
    - To change the input of the TV, press the input button near the power button, or using the input button on the checked out VISIO remote.
    - The TV can be used with a personal laptop via an HDMI connection. There is an HDMI cable connected to the wall port. You can connect via HDMI or the two attached adapters (USB-C and Mini DisplayPort). Please contact the IT Help Desk if you need a different adapter.
    - The TV is also connected to and can be used with a Mac Mini. A designated mouse and keyboard for the Mac Mini is located in a basket beneath the VISIO TV .
    - The TV is also a *touchscreen*, which will only work when connected to the Mac mini.
    - The TV’s speakers will only work with a personal laptop when the computer is connected via HDMI port. Volume must be adjusted on the TV with the VISIO remote, not on the user’s computer.
    - Wireless connectors are available for use with the TV and have components that plug into the back of the TV as well as the USB port on your personal computer.
- A **conference phone** is available and it connects to the front wall port.
- A **[Jabra Bluetooth microphone/speaker](https://mlml.populiweb.com/library/resource.php?resourceID=14145120)** is available at the IT Help Desk for remote or hybrid classes.  
    
    - For instructions on how to use the microphone/speaker, [click here.](https://kb.mlml.sjsu.edu/books/classrooms-academic-technology/page/how-to-use-the-jabra-bluetooth-speaker-for-zoom-meetings)

####  

#### **Oceanography Classroom (214):**

- An **NEC projector** is available in the Oceanography Classroom. It is hung from the center of the room, facing the screen, and is powered on with a white NEC remote.
- The projector is accessible via HDMI. There is an HDMI cable connected to the wall port. You can connect via HDMI or the two attached adapters (USB-C and Mini DisplayPort). Please contact the IT Help Desk if you need a different adapter.
- The **speakers** on the wall are connected to the projector. When you plug your computer into the HDMI cable, it will switch to using the speakers. You can control the volume using the projector remote.

#### **Wet Classroom (508):**

- An **NEC projector** is available in the Wet Classroom. It is hung from the center of the room, facing the screen, and is powered on with a white NEC remote.
- The projector is accessible via HDMI. There is an HDMI cable connected to the wall port. You can connect via HDMI or the two attached adapters (USB-C and Mini DisplayPort). Please contact the IT Help Desk if you need a different adapter.
- The **speakers** on the wall are connected to the projector. When you plug your computer into the HDMI cable, it will switch to using the speakers. You can control the volume using the projector remote.

# How to Use the VISIO TVs

VISIO TVs are available in the following classrooms at MLML: **Dry Classroom** and **Think Tank**  
  
*To reserve a time slot in one of these classrooms, visit [MLML Calendars &amp; Reservations](https://mlml.sjsu.edu/intranet/reservation-request-agreement/)*

#### How to Use a VISIO TV:

- Power on by pressing and holding the power button located on the back of the TV in the bottom left corner, or with a remote checked out from the IT Help Desk.
- To change the input of the TV, press the power button repeatedly to cycle through input menu options, or using the input button on the checked out VISIO remote.
- The TV can be used with a personal laptop via an HDMI connection. The port for the HDMI cable is located on the wall directly below the TV. (Most PC's will have direct HDMI ports, while MAC's will need an HDMI to mini DisplayPort adapter).
- The TV is also connected to and can be used with a Mac Mini. A designated mouse and keyboard for the Mac Mini will need to be requested/checked out from the IT Help Desk.
- The TV’s speakers will only work with a personal laptop when the computer is connected via HDMI port.
- Volume must be adjusted on the TV or with the VISIO remote, not on the user’s computer.

# How to use the Neat Bar with Zoom Room

##### There's a few ways to start the zoom meeting with the Neat Bar and Neat Pad. Below are the most common and simple ways of starting an online meeting.

##### **Schedule the meeting using the room calendar**

***Best for meetings that can be scheduled ahead of time...***

1. Schedule a meeting using the [intranet calendar](https://mlml.sjsu.edu/intranet/resource-calendars/group-study-103/) and indicate you need the video conferencing unit.
2. Once the event has been added, it will appear on the neat pad controller on the day of the event. Select the event and start the meeting

#####  

##### **Start a meeting from your laptop computer**

***Best for unscheduled meetings and if you have your laptop with you***

1. Open the zoom application from your computer.
2. In the upper left corner of the zoom window, you'll see an icon that looks like the image below. Click on that icon and the computer will now act like a remote control.  
    [![zoom_icon.png](https://kb.mlml.sjsu.edu/uploads/images/gallery/2023-04/scaled-1680-/zoom-icon.png)](https://kb.mlml.sjsu.edu/uploads/images/gallery/2023-04/zoom-icon.png)
3. Start the meeting from the Zoom application on the computer. The application will ask you if you would like to use the neat room. Choose this option. This will prevent any audio feedback from your laptop with the neat bar / zoom room.

##### **Presenting from a laptop without a zoom meeting**

1. With the TV on, connect the HDMI cable to a laptop. The Neat Bar will change the input.

**Troubleshooting and Resolving Technical Issues**

- **TV does not show any picture**
    - In rare cases, the TV needs to be fully reset. This can be done by unplug and plug the power to TV from the electrical outlet.

# Seminar Room Presenter's Guide

#### **Presenter’s guide to the projector in the Seminar Room**

- **View our [Presenter's Frequently Asked Questions](https://kb.mlml.sjsu.edu/books/classrooms-academic-technology/page/faqs-for-presenters)**
- **For information about Audio setup in the Seminar room visit our [Audio Instructions Page](https://kb.mlml.sjsu.edu/books/classrooms-academic-technology/page/seminar-room-audio-system-instructions)**
- **For information on troubleshooting issues in the Seminar room visit our [Troubleshooting Page](https://kb.mlml.sjsu.edu/books/classrooms-academic-technology/page/seminar-room-equipment-troubleshooting-guide)**

#####  

##### **Reserve the Seminar Room**

- *NOTE: If you're a seminar speaker this has been done for you*
- [Seminar Reservation Request Form](https://mlml.sjsu.edu/intranet/resource-calendars/seminar-classroom-101/)
- Fill out the required information &gt; Click Submit
- An email will be sent to the manager of that resource
- A confirmation email will be sent to you when request has been processed
- Please arrive 30 minutes (**3:30 pm**) prior to the start of your presentation to allow setup and configuration time

#####  

##### **Equipment provided in the Room**

- Epson Projector 
    - Connects with an HDMI cable 
        - HDMI to mini DisplayPort adapter available at podium
        - Need a different adapter? Please contact [IT Help Desk](https://helpdesk.mlml.calstate.edu/)
- MacBook 
    - We recommend you use our Macbook provided
    - Use of personal computer allowed with the aid of IT Help Desk Staff
- Laser Pointer
- Audio Cable
- Timer
- Tables and Chairs 
    - Note: arrive early to set this up ahead of time
- Microphones 
    - For seminars these microphones will be set to only record voices, not project them to the audience

##### **Recording or Live Streaming**

- Presentations/Events are recorded or live streamed straight to the MLML Youtube account 
    - This allows those not present to watch the event live, or allows for the recording to be shared at a later date
    - Live streams/Recordings can be: Private, Public, or Unlisted (can only view if have direct link)
    - **NOTE:** All MLML seminars are recorded for MLML internal community but the speaker has option to make the presentation stream live to public or not
- Our microphones will record the presentation/event
- Use of our Macbook highly recommended 
    - Allows for use of our Spotlight laser pointer, which can be seen through our capture device to those viewing virtually
    - Regular laser pointers will not be seen virtually on slides

##### **Formatting Presentation**

- For best quality we recommend a 16:9 powerpoint presentation 
    - Follow [link](https://kb.mlml.sjsu.edu/books/software/page/converting-your-powerpoint-presentation-to-widescreen-%28169%29) to learn how to format a 16:9 presentation
- If presentation created in a pre-2011 version of MS Office PowerPoint, we recommend that you save your presentation as a [portable PowerPoint presentation](https://kb.mlml.sjsu.edu/books/software/page/saving-a-portable-powerpoint-presentation)
    - Doing this will ensure any links and videos embedded in your presentation will be saved and transferred over without issue.
- Save presentation on flash drive whether using our Macbook or your personal computer

##### **Before Event Prep**

- Power on the projector using the Epson remote 
    - Check that it is connected to computer via black HDMI cord
- Wake up Macbook on podium
- Transfer presentation onto desktop of Macbook
- Open presentation and run through slides to photos, videos, and/or audio working properly
- If recording/live streaming you will be fitted with a Lapel Microphone

##### **After Event Cleanup**

- Remove presentation and flash drive from desktop of Macbook
- Leave Macbook powered on but close the computer to allow it to sleep
- Turn off projector using Epson remote
- Return equipment to HelpDesk Tech, adapters, Lapel Mic, laser pointer
- Turn off lights

# Seminar Room Equipment Troubleshooting Guide

- **For information about using the seminar room, visit our [Seminar Room Presenter's Guide](https://kb.mlml.sjsu.edu/books/classrooms-academic-technology/page/seminar-room-presenters-guide)**
- **For information about Audio Settings, visit our [Seminar Room Audio Settings](https://kb.mlml.sjsu.edu/books/classrooms-academic-technology/page/seminar-room-audio-system-instructions)**

---

##### **PROBLEM: Projector does not power on**

**POSSIBLE CAUSE #1:** You may not be standing in the right location to control the projector with the remote.

- **SOLUTION:**
    - **Projector 2**, the projector in the center, should be turned on and off while standing to the right of the podium.
    - **Projector 1**, the projector to the presenter's right, should be turned on and off while standing in front of the door to the storage closet (Room 101B)
    - **Projector 3**, the projector to the presenter's left, should be turned on and off while standing near the bottom of the ramp by the windows.

**POSSIBLE CAUSE #2:** The room may be too bright (for the signal from the remote to be detected).

- **SOLUTION:** The projectors respond best to the remote in a dimly lit room. Lower the shades and dim the lights if the projectors are not turning on for you. Also, the lamp in the projector needs to warm up in order for the projector to start projecting. Be sure to wait 10-20 seconds for the projector to turn on and warm up.  
    (NOTE: If you look closely at the bottom of the projector, you will notice 2 small lights, one green, one amber. When the projector powers on, the amber light turns off and the green light stays on.)

**POSSIBLE CAUSE #3:** The batteries in the remote may need to be replaced.

- **SOLUTION:** Aim the remote at a wall or the floor and press the Laser button to verify that the remote has power. If the laser is dim or not visible replace the batteries in the remote. Contact IT Services or the Front Office Staff for batteries.

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##### **PROBLEM: Computer image not displayed on projector** (Projector displays "NO INPUT" message)

**POSSIBLE CAUSE #1:** The video cable is connected to the wrong video port on the podium or is not securely connected to the video port on the podium or the computer.

- **SOLUTION:** Reconnect the video cable to the podium and the computer. Verify that the video cable is securely connected to the video port on the podium corresponding to the desired projector.

**POSSIBLE CAUSE #2:** The projector is not powered on.

- **SOLUTION:** Verify that the projector is powered on. See the solutions in the "Projector does not power on" section above.

**POSSIBLE CAUSE #3:** The computer is not properly configured to send the video signal to the projector.

- **SOLUTION (for MLML's MacBook Pro):**
    - **macOS:** Configure the video settings using the Displays preference pane in System Preferences. 
        1. Open System Preferences. Click on the Apple menu and select the System Preferences Menu option
        2. Click on the "Displays" preference pane.
        3. Click the "Detect Displays" button on the "Display" tab.  
            (If the projector is not detected, check the connections at both ends of the video cable.)
    - **Windows:** Manually configure the video settings to send the video signal to the projector: 
        - **Clone the computer display on the projector** using the "ATI Catalyst Control Center" display properties panel: 
            1. Right-click on the desktop and select the "ATI Catalyst Control Center" menu option.  
                (NOTE: Be sure that you are using the Advanced configuration mode. To change from the Basic configuration mode to the Advanced configuration mode, simply click the "Advanced..." button on the lower-left corner of the ATI CCC.)
            2. Under Graphics Settings, select Displays Manager.
            3. Right-click on the display labeled 2 (projector) and enable the display.
            4. Click on the display labeled "Desktop 2" and select "Clone Desktop 1 with monitor".
            5. Click Yes to confirm the configuration change, then click OK again to close the ATI CCC.
        - **Extend the desktop onto the projector (for Presenter View):**  
            (NOTE: In order to use PowerPoint's Presenter View (aka. Presenter Tools), you must configure the video settings and display arrangement to use the "Extended Desktop" or "Dual View" setting rather than the "Clone" or Mirror" setting.) 
            1. Right-click on the desktop, select ATI Catalyst Control Center.  
                (NOTE: Be sure to use the Advanced configuration mode.)
            2. Under Graphics Settings, select Displays Manager.
            3. Once the secondary display (projector) has been enabled, click on the display labeled "Desktop 2" and select "Extend main onto monitor".
            4. Click Yes to confirm the configuration change, then click OK to close the ATI CCC.

- **SOLUTION (for user's personal computers):**
    - **macOS:** Open System Preferences, click Displays, then click the "Detect Displays" button.  
        (HINT: Check the "Show displays in menu bar" check box to add a shortcut to the Displays preferences settings to the menu bar.)
    - **Windows:** Manually configure the video settings on your laptop to send the video signal to the projector: 
        - **Clone the computer display on the projector:** Configure using 3rd party display properties panel: 
            1. Right-click on your desktop, select the advanced configuration utility for your computer's video adapter if present. If the a link to the utility does not appear in the context menu, follow the steps below to open the configuration utility. 
                1. Right-click on your desktop, select Properties, click on the Settings tab.
                2. Click the Advanced button, then click on the configuration tab for your video adapter (usually the upper-right tab).
                3. Select the appropriate configuration panel.
            2. Select the display mode: 
                - Select "Clone" or "Mirror" to display the same image on your computer and the projector.
                - Select "Extended Desktop" or "Dualview" to extend your desktop to the projector.
                
                (NOTE: Use this setting if you use the "Presenter View/Tools" in PowerPoint.)
            3. Configure the Primary and Secondary displays so the presentation displays as desired.   
                (NOTE: You may need to change the resolution on the projector and/or your computer in order for the image to display properly.)

**POSSIBLE CAUSE #4:** The projector is set to an incorrect video mode.

- **SOLUTION:** The video mode on the projector should be set to RGB2.  
    Press the RGB button on the remote to cycle through the video modes on the projector until "RGB2" appears in the upper-right corner of the projected image.

**POSSIBLE CAUSE #5:** The computer is not detecting the projector (and therefore, is not sending video signal).

- **SOLUTION:** If your computer does not detect or send video signal to the projector after you have configured your video settings, try the following procedure: 
    1. Leave the projector powered on.
    2. Disconnect the video cable from your computer.
    3. Shut down your computer.
    4. Connect the video cable to your computer.
    5. Power on your computer.

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

##### **PROBLEM: No sound/audio**  
  


**POSSIBLE CAUSE:** The audio/video system is not turned on.

- **SOLUTION:** Only MLML IT Services personnel have access to the audio/video system in the Seminar Room. If you require audio for your presentation, please submit an [IT Help Desk Ticket](https://kb.mlml.sjsu.edu/helpdesk.mlml.calstate.edu/).  
    *(If possible, please request assistance with audio setup 24 to 48 hours prior to your presentation.)*

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

##### **PROBLEM: No VHS video**  
  


**POSSIBLE CAUSE:** The audio/video system is not turned on.

- **SOLUTION:** Only MLML IT Servicesƒ personnel have access to the audio/video system in the seminar room. If you need to play a VHS video for your presentation, please submit an [IT Help Desk Ticket](https://kb.mlml.sjsu.edu/helpdesk.mlml.calstate.edu/).  
    *(If possible, please request assistance 24 to 48 hours prior to your presentation.)*

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

##### **PROBLEM: Empty desktop appears on projector** (no icons, menu, task bar, dock, etc.)

  
**POSSIBLE CAUSE:** The video configuration is set up to extend the desktop onto the projector. (rather than mirrored/cloned)

- **SOLUTION:** Change the video configuration from "extended desktop" to "clone" view. Follow the procedure for changing between "clone" and "extended desktop" view outlined in the "Computer image not displayed on projector" section above.

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

##### **PROBLEM: Menu displays in the middle of a presentation**

  
**POSSIBLE CAUSE:** Menu button was accidentally pressed.  
(Usually happens when using the laser pointer on the remote. Laser pointers are available for checkout from the Library Staff Office.)

- **SOLUTION:** Stand in the proper location to control the projector, aim the remote at the projector, and carefully press the Cancel button to exit out of the menu.

# Seminar Room Audio System Instructions

The Seminar Room is equipped with a built-in audio system that must be used to play audio from the computer on the podium (DVDs, internet video/music) or microphones. Instructions for setting up the audio system for these functions are below.  
  
IMPORTANT! The A/V closet in the back of the Seminar Room is locked when not in use. Please obtain the key for the A/V closet from the Help Desk cubicle (Admin offices).   
  
**Set up computer audio:** (for DVDs, internet video, and music)

1. Power on the computer on the podium.
2. Verify that the black audio cable on the podium is connected to the headphone jack on the computer and the 1/8" mini plug on the podium (between the left and center VGA/video ports on the podium).
3. Open the A/V closet. In the A/V closet is a mixer (silver box on table) and an amp (large black box underneath table)
4. Press the power button on the Power Amp at the bottom of the rack to turn on the audio system.
5. Press the power button on the mixers.
6. On the computer, start the audio or video you plan to play and adjust the volume on the computer to the desired level while the audio/video is playing.

<span style="color: #ff0000;">PLEASE! Remember to turn off the amp and mixer, and lock the A/V closet door when you are finished.</span>  
  
  
**Set up audio for microphones:** (handheld and lapel mics are available)

1. Please [submit an IT Helpdesk Ticket](https://helpdesk.mlml.calstate.edu/) to request assistance setting up the microphones. Thank you!

<span style="color: #ff0000;">NOTE: The microphones must be checked out from the IT Help Desk cubicle located in the Admin office (Room 200).</span>

# Classroom iMac and Projector Instructions - Mac OS X

**Classroom iMac and Projector Instructions - macOS:**

1. **Wake up or power on the computer.**
2. **Lower the projector screen.**
3. **Power on the projector** - Aim the remote at the projector and press the "Power" button, then wait for 10 to 20 seconds to allow the projector to power on.
4. **Verify that the video is displayed on the projector.** The video signal should automatically be displayed on the projector. If the computer image does not display on the projector follow the procedure outlined below: 
    1. **Detect the projector:**
        1. Open System Preferences. Click on the Apple menu and select the System Preferences Menu option.
        2. Click on the "Displays" preference pane.
        3. Click the "Detect Displays" button on the "Display" tab.  
            (If the projector is not detected, check the connections at both ends of the video cable.)
    2. **Change between mirror and extended desktop view:**
        1. Open the "Displays" System Preferences pane.
        2. Click on the "Arrangement" tab, then check the "Mirror Displays" check-box to display the same image on the computer and the projector.  
            (NOTE: To use Presenter View or Presenter Tools in PowerPoint, use the extended desktop setting. Uncheck the "Mirror Displays" setting to extend the desktop onto the projector screen.)
    3. **Set the resolution (only if necessary):**
        1. Open the "Displays" System Preferences pane.
        2. Click on the "Display" tab, then select a resolution that is compatible with the projector and the computer.  
            ("1028 x 768 (stretched)" is generally the best balance of quality and compatibility.)
5. **When you are finished** using the computer and projector, please do the following: 
    1. **Remove any storage devices from the computer.** (CD/DVDs, flash drives, etc.)
    2. **Leave the computer powered on and allow it to sleep.** Click on the apple menu and select "Sleep".
    3. **Power off the projector** - Press the Off button on the remote, when prompted to confirm, press the Enter button.
    4. **Raise the projector screen.**
    5. **Turn off the lights.**
    6. **Return borrowed equipment** to the IT Help Desk cubicle.

# Classroom iMac and Projector Video Settings

##### **Oceanography Classroom Projector Video Settings (30-Jul-2013)**  
  


These are the settings that appear in the classroom iMac System Preferences for Display when using either of the projectors.  
  
**Epson Powerlite 96w (projects to screen on the right, facing the classroom from the front):**  
Primary display, iMac: 1280x800  
Secondary Display, Projector: 1024x768, 96Hz  
  
  
**Epson 435w Short throw projector (projects to white board on the left, facing the classroom from the front):**  
Primary display, iMac: 1680x1050, n/a  
Secondary display, Projector: 1920x1080, 60Hz  
  
<span style="color: #000000;">**Note: Cabling needs new labels, Epson 96w is not using HDMI.**</span>

# Classroom iMac and Projector Troubleshooting Guide

##### **Classroom iMac and Projector Troubleshooting Guide**

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#####   
**PROBLEM: Computer image not displayed on projector** (Projector displays "NO INPUT" message)

  
**POSSIBLE CAUSE #1:** The projector is not powered on.

- **SOLUTION:** Verify that the projector is powered on. See the solutions in the "Projector does not power on" section above for more information.

**POSSIBLE CAUSE #2:** The computer is not properly configured to send the video signal to the projector.

- **SOLUTION A (for the Classroom iMacs):**
    - **macOS:** Open System Preferences, click Displays, then click the "Detect Displays" button.
    - **Windows:** Manually configure the video settings to send the video signal to the projector: 
        - **Detect the projector** using the NVIDIA Control Panel. 
            1. Right-click on the desktop and select the NVIDIA Control Panel menu option.
            2. Click on "Set up multiple displays".
            3. Click "My display is not shown in the list..."
            4. Click the "Rigerous Display Detection" button.
        - **Change between "clone" and "extended desktop" view:**  
            (NOTE: In order to use PowerPoint's Presenter View (aka. Presenter Tools), you must configure the video settings and display arrangement to use the "Extended Desktop" or "Dual View" setting rather than the "Clone" or Mirror" setting.) 
            1. Right-click on the desktop and select the NVIDIA Control Panel menu option.
            2. Click on "Set up multiple displays".
            3. Click the "Clone" setting to display the same image on the computer and the projector,
            4. Click the "Horizontal Span" setting to extend the desktop onto the projector screen.  
                (This setting is necessary when using the Presenter View or Presenter Tools in PowerPoint.)
        - **Set the resolution (if necessary):**
            1. Right-click on the desktop and select the NVIDIA Control Panel menu option.
            2. Click on the Profiles menu, select Load...
            3. Select the profile with the desired resolution (1024x768 generally works best) then click Open.
            4. Click Yes to confirm loading the video profile.
- **SOLUTION B (for the Classroom iMacs):** Leave the projector powered on and restart the computer. The image should display on the projector after the computer finishes restarting. If the image still does not appear on the projector, check the video cable connections and repeat the steps in SOLUTION A above.

- **SOLUTION A (for user's personal computers):**
    - **macOS:** Open System Preferences, click Displays, then click the "Detect Displays" button.  
        (HINT: Check the "Show displays in menu bar" check box to add a shortcut to the Displays preferences settings to the menu bar.)
    - **Windows:** Manually configure the video settings on your laptop to send the video signal to the projector: 
        - **Clone the computer display on the projector:** Configure using 3rd party display properties panel: 
            1. Right-click on your desktop, select the advanced configuration utility for your computer's video adapter if present. If the a link to the utility does not appear in the context menu, follow the steps below to open the configuration utility. 
                1. Right-click on your desktop, select Properties, click on the Settings tab.
                2. Click the Advanced button, then click on the configuration tab for your video adapter (usually the upper-right tab).
                3. Select the appropriate configuration panel.
            2. Select the display mode: 
                - Select "Clone" or "Mirror" to display the same image on your computer and the projector.
                - Select "Extended Desktop" or "Dualview" to extend your desktop to the projector.
                
                (NOTE: Use this setting if you use the "Presenter View/Tools" in PowerPoint.)
            3. Configure the Primary and Secondary displays so the presentation displays as desired.   
                (NOTE: You may need to change the resolution on the projector and/or your computer in order for the image to display properly.)
- **SOLUTION B (for user's personal computers):** Leave the projector powered on and restart the computer. The image should display on the projector after the computer finishes restarting. If the image still does not appear on the projector, check the video cable connections and repeat the steps in SOLUTION A above.

**POSSIBLE CAUSE #3:** The projector is set to an incorrect video mode.

- **SOLUTION A:** The video mode on the projector should be set to "Computer" or "Comp". Open the small door on the remote and press the "comp" button to cycle through the video modes on the projector until the desired video mode appears in the upper-right corner of the projected image.
- **SOLUTION B:** Press the "Source" button on the bottom of the projector to cycle through the video modes until "computer" displays on the projector screen.

**POSSIBLE CAUSE #4:** The computer is not detecting the projector (and therefore, is not sending video signal).

- **SOLUTION:** If your computer does not detect or send video signal to the projector after you have configured your video settings as described above, try the following procedure: 
    1. Leave the projector powered on.
    2. Disconnect the video cable from your computer.
    3. Shut down your computer.
    4. Connect the video cable to your computer.
    5. Power on your computer.

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

##### **PROBLEM: Projector does not power on**  
  


**POSSIBLE CAUSE #1** The remote is not powered on.

- **SOLUTION:** Move the power switch (labeled R/C) on the right side of the remote to the "ON" position. Press the "Power" button on the remote to turn on the projector.  
    (PLEASE! Make sure to turn the remote OFF when you are done using it.)

**POSSIBLE CAUSE #2:** The batteries in the remote may need to be replaced.

- **SOLUTION:** Replace the batteries in the remote. Batteries can be obtained from the IT Services Help Desk Cubicle (Rm 203 Admin Offices) or from the Front Office staff.
- **WORKAROUND:** Press the "Power" button on the bottom of the projector to turn the projector on without using the remote.

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

##### **PROBLEM: Empty desktop appears on projector** (no icons, menu, task bar, dock, etc.)

  
**POSSIBLE CAUSE:** The video configuration is set up to extend the desktop onto the projector. (rather than mirrored/cloned)

- **SOLUTION:** Change the video configuration from "extended desktop" to "clone" view. Follow the procedure for changing between "clone" and "extended desktop" view outlined in the "Computer image not displayed on projector" section above.

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

##### **PROBLEM: No sound/audio**

  
**POSSIBLE CAUSE:** The audio/video system is not turned on.

- **SOLUTION:** The iMacs in the classrooms are capable of playing audio through the computer's built-in speakers or through the audio system in the classroom. The audio systems in the classrooms are routed through the projectors. The projector must be powered on in order to route the sound through the speaker system. If you want to play audio through the audio system in the room make sure the projector is powered on and that the audio cable is connected to the *headphone* jack on the back of the iMac and the Xtron box in the classroom. If you require assistance with the audio setup for your presentation, please submit an [IT Help Desk Ticket](https://kb.mlml.sjsu.edu/helpdesk.mlml.calstate.edu/).

# Think Tank Projector Operations

##### **Orientation**

Stand in the room facing the 2 Epson projectors. Projector #1 is on the left. Projector #2 is on the right. Each projector has a corresponding HDMI wall jack connector or can be operated using the wireless HDMI adapter available from the Library. Only Projector #2 can be controlled by the remote.

**Projector #1**

Manual operation only, does not work with remote at this time.  
  
**Projector #2**  
Remote control or manual operation.  
There is also an HDMI floor jack connector under the brass plate in the floor.

##### **Operation**

<span style="color: #ff0000;">**Important**<span class="text-strong"> - </span>**Before connecting your device to the projector minimize the volume on your device.**</span>

1. Using the remote control, turn on the audio amp mounted above projector #2. You will see a red LED display "<span style="color: #ff0000;">AUX</span>" when the audio amp is on.
2. Using the Epson remote control, turn on the power for projector #2.
3. Connect your device using the wireless HDMI adapter or an HDMI cable to either the wall or floor jack.
4. The projector will display HDMI connection.
5. Your desktop will be displayed on the wall directly under the projector.
6. Control the audio volume level from your device.
7. When you have finished using the projector use the remotes to power off the projector and audio amp.

# How to use the Laser Pointer USB remote control

##### Laser Pointer USB Basic Instructions

**Components**

- Laser pointer
- USB receiver
- Extra batteries

**How to use it!**  
1\. Plug the USB receiver into your computer  
2\. Open a Power Point presentation  
3\. The laser beam button, the page down button, and the page up button are all located along the side of the pointer with the laser beam emitting from the end with the buttons  
4\. The page down and up buttons can be used to move between slides in your presentation

# How to Use the Meeting Owl Pro

The Meeting Owl Pro is a 360degree camera/microphone for video conferencing and remote instruction, it may be used with any classroom or personal computer, and is available for checkout at the IT Help Desk.

#### How to Use the Meeting Owl Pro:

- Plug USB and power cables into the Bottom of the Meeting Owl. Power on by pressing and holding the power button located on the back of the Owl.

[![IMG_7526.jpg](https://kb.mlml.sjsu.edu/uploads/images/gallery/2022-05/scaled-1680-/img-7526.jpg)](https://kb.mlml.sjsu.edu/uploads/images/gallery/2022-05/img-7526.jpg)

- Place Owl on tabletop in center of meeting. The camera will automatically track the person actively speaking.

[![Screen.png](https://kb.mlml.sjsu.edu/uploads/images/gallery/2022-05/scaled-1680-/screen.png)](https://kb.mlml.sjsu.edu/uploads/images/gallery/2022-05/screen.png)

- Plug USB cable into the computer being used. In larger rooms like the Think Tank, a USB-A to USB-C adaptor will be necessary to connect the Meeting Owl to the TV and Mac Mini.[![usb extension.jpg](https://kb.mlml.sjsu.edu/uploads/images/gallery/2022-05/scaled-1680-/usb-extension.jpg)](https://kb.mlml.sjsu.edu/uploads/images/gallery/2022-05/usb-extension.jpg)
- Launch Zoom or other conferencing platform and select Meeting Owl for Video and Microphone.

[![microphone.png](https://kb.mlml.sjsu.edu/uploads/images/gallery/2022-05/scaled-1680-/xSamicrophone.png)](https://kb.mlml.sjsu.edu/uploads/images/gallery/2022-05/xSamicrophone.png)[![camera.png](https://kb.mlml.sjsu.edu/uploads/images/gallery/2022-05/scaled-1680-/camera.png)](https://kb.mlml.sjsu.edu/uploads/images/gallery/2022-05/camera.png)

- Start your meeting.
- Further setup tips can be found [here.](https://resources.owllabs.com/blog/meeting-owl-pro-setup)

# How to Use the Whiteboard Owl

The Whiteboard Owl is camera for capturing video of a whiteboard for conferencing and remote instruction, it may be used with any classroom or personal computer, and is available for checkout at the IT Help Desk. The meeting Owl Pro is required to use the Whiteboard Owl.

#### How to Use the Whiteboard Owl:

- Setup Meeting Owl Pro. Instructions can be found [here](https://kb.mlml.sjsu.edu/books/classrooms-academic-technology/page/how-to-use-the-meeting-owl-pro).
- Attach Whiteboard Owl to a tripod using the screw mount on the back of the Whiteboard Owl.
- Plug in Whiteboard Owl and position tripod so that the camera faces the whiteboard.

[![tri.png](https://kb.mlml.sjsu.edu/uploads/images/gallery/2022-05/scaled-1680-/tri.png)](https://kb.mlml.sjsu.edu/uploads/images/gallery/2022-05/tri.png)

- Place one Whiteboard Tag in the top-left corner of the whiteboard and the other Whiteboard Tag in the bottom-right corner of the whiteboard. 
    - The tag must be upright, with the Owl Labs logo at the top. It does not matter which side of the Whiteboard Tag is facing out.

[![white.png](https://kb.mlml.sjsu.edu/uploads/images/gallery/2022-05/scaled-1680-/white.png)](https://kb.mlml.sjsu.edu/uploads/images/gallery/2022-05/white.png)

- LED Behavior: 
    - The LED on the Whiteboard Owl will blink throughout the setup process.
    - When the first meeting is started: 
        - The LED will turn solid when the Whiteboard Tags are in view of the camera.
        - The Whiteboard Owl will automatically crop the camera field of view based on the placement of the Whiteboard Tags.
- Start a meeting using your preferred video conferencing software. Make sure the Meeting Owl Pro is selected as your camera, speaker, and microphone.
- Change the camera view to the Whiteboard Owl by turning over one of the Whiteboard Tags.
- Switch back to the Meeting Owl Pro view by turning over one of the Whiteboard Tags again.
- Further setup tips can be found [here](https://owllabs.com/resources/wbosetup).

# How to Use the Jabra Bluetooth Speaker for Zoom Meetings

Jabra bluetooth speakers are available for the following classrooms at MLML and can be retrieved from the IT Helpdesk: **Dry Classroom**, **Think Tank**, and **Seminar Room**.

*To reserve a time slot in one of these classrooms, visit [MLML Calendars &amp; Reservations](https://mlml.sjsu.edu/intranet/reservation-request-agreement/)*

#### How to Use a Jabra Bluetooth Speaker for Zoom Meetings:

1. <span style="font-weight: 400;">Power on TV and change input to Mac mini on TV.</span>
    1. <span style="font-weight: 400;">If the TV says “No Input,” look behind the TV to find the Mac mini and gently tap the power button.</span>
    2. <span style="font-weight: 400;">If you are in the Seminar Room, instead power on the Mac on the pedestal and use it for all of the instructions concerning the Mac mini.</span>
2. <span style="font-weight: 400;">Log into the Mac mini.</span>
3. <span style="font-weight: 400;">Power on the Jabra bluetooth speaker by holding the power button until it lights up.</span>
4. <span style="font-weight: 400;">Open the bluetooth settings on the Mac mini, which can be found under System Preferences.[![Screen Shot 2022-10-05 at 91430 AM.png](https://kb.mlml.sjsu.edu/uploads/images/gallery/2022-10/scaled-1680-/screen-shot-2022-10-05-at-91430-am.png)](https://kb.mlml.sjsu.edu/uploads/images/gallery/2022-10/screen-shot-2022-10-05-at-91430-am.png)</span>
    1. <span style="font-weight: 400;">If the Jabra is an option, double click on it.[![Screen Shot 2022-10-05 at 91444 AM.png](https://kb.mlml.sjsu.edu/uploads/images/gallery/2022-10/scaled-1680-/screen-shot-2022-10-05-at-91444-am.png)](https://kb.mlml.sjsu.edu/uploads/images/gallery/2022-10/screen-shot-2022-10-05-at-91444-am.png)[![Screen Shot 2022-10-05 at 91507 AM.png](https://kb.mlml.sjsu.edu/uploads/images/gallery/2022-10/scaled-1680-/screen-shot-2022-10-05-at-91507-am.png)](https://kb.mlml.sjsu.edu/uploads/images/gallery/2022-10/screen-shot-2022-10-05-at-91507-am.png)</span>
    2. <span style="font-weight: 400;">If the Jabra is not an option, hold the bluetooth button on the Jabra for 5 seconds until you hear the Jabra say “To connect the Jabra SPEAK 510…”. The option for the Jabra should appear with the word connect. Click connect, and wait for the Jabra to connect.[![Screen Shot 2022-10-05 at 91644 AM.png](https://kb.mlml.sjsu.edu/uploads/images/gallery/2022-10/scaled-1680-/screen-shot-2022-10-05-at-91644-am.png)](https://kb.mlml.sjsu.edu/uploads/images/gallery/2022-10/screen-shot-2022-10-05-at-91644-am.png)[![Screen Shot 2022-10-05 at 91937 AM.png](https://kb.mlml.sjsu.edu/uploads/images/gallery/2022-10/scaled-1680-/screen-shot-2022-10-05-at-91937-am.png)](https://kb.mlml.sjsu.edu/uploads/images/gallery/2022-10/screen-shot-2022-10-05-at-91937-am.png)</span>
5. <span style="font-weight: 400;">Open Zoom on the Mac mini.</span>
6. <span style="font-weight: 400;">Start or join the meeting on Zoom on the Mac mini.</span>
7. <span style="font-weight: 400;">On Zoom, set the microphone to “Jabra SPEAK 510 USB”</span>
8. <span style="font-weight: 400;">Set the speaker to “E701i-A3” or “E701i-B3” (only one of the two will be available).</span>
    1. <span style="font-weight: 400;">If you are in the Dry Classroom, the volume of the speaker can be changed from the computer. If you are in the Think Tank, you will need to press the volume buttons on the side of the TV.[![A3.png](https://kb.mlml.sjsu.edu/uploads/images/gallery/2022-10/scaled-1680-/a3.png)](https://kb.mlml.sjsu.edu/uploads/images/gallery/2022-10/a3.png)</span>

<span style="font-weight: 400;">The setup should now be ready.</span>

# CSU Learn



# CSU Learn Troubleshooting

If you try to login to [CSU Learn](https://ds.calstate.edu/) by choosing your CSU campus as **Moss Landing**, the login will fail, as we do not administer CSU Learn ourselves.

[![csulearn-moss.PNG](https://kb.mlml.sjsu.edu/uploads/images/gallery/2019-08-Aug/scaled-840-0/csulearn-moss.PNG)](https://kb.mlml.sjsu.edu/uploads/images/gallery/2019-08-Aug/csulearn-moss.PNG)

If you are affiliated with SJSU, choose **San Jose**, and login with your SJSUOne credentials.

[![csulearn-sanjose.PNG](https://kb.mlml.sjsu.edu/uploads/images/gallery/2019-08-Aug/scaled-840-0/campus_login.PNG)](https://kb.mlml.sjsu.edu/uploads/images/gallery/2019-08-Aug/campus_login.PNG)

Similarly, if you are affiliated with CSUMB, choose **Monterey Bay**, and login with your OtterID credentials.

[![csulearn-mbay.PNG](https://kb.mlml.sjsu.edu/uploads/images/gallery/2019-08-Aug/scaled-840-0/csulearn-mbay.PNG)](https://kb.mlml.sjsu.edu/uploads/images/gallery/2019-08-Aug/csulearn-mbay.PNG)

If you are affiliated with another consortium campus, choose the option corresponding to your **home institution**.

If you've tried to login already, and can't get back to this login page, you will need to either use incognito/private mode in your browser, clear your cache, or use a different web browser to get to the "Campus Login" screen again since the page remembers your initial response for a week or so.

# Canvas

Information about Canvas, how to access & use it.

# SJSU Canvas Resources

#### **General Resources:**

##### [Canvas Portal](https://sjsu.instructure.com/)

##### [Canvas Overview &amp; Links](https://www.sjsu.edu/ecampus/teaching-tools/canvas/index.html)

##### [Canvas FAQs](https://www.sjsu.edu/ecampus/support/remote/faq/index.html#Canvas)

##### [Canvas Troubleshooting](https://ischool.sjsu.edu/canvas)

##### [Remote Teaching/Learning/Working at MLML](https://mlml.sjsu.edu/its/remote-services/)

####  

#### **Student Resources:**

##### [Canvas Student Tutorials](https://ischool.sjsu.edu/post/sjsu-ischool-canvas-student-tutorials)

##### [Canvas Student Resources](https://www.sjsu.edu/ecampus/teaching-tools/canvas/student_resources/index.html)

#### **Teaching Resources:**

##### [Deliver your class using Canvas](https://www.sjsu.edu/ecampus/support/remote/how-tos/index.html)

##### [Faculty Canvas Quickstart](https://www.sjsu.edu/ecampus/design-resources/syllabus/index.html)

##### [About Canvas Course Template](https://www.sjsu.edu/ecampus/design-resources/canvas-course-template/index.html)

##### [Course Template Request Form](https://sjsu.qualtrics.com/jfe/form/SV_0ihHas32wTIg7bv?Q_JFE=qdg)

##### [Integrity Guidelines for Online Courses](https://www.sjsu.edu/ecampus/policies/course-guidelines/index.html)

- - - (Keeping academic integrity in online quizzes &amp; assignments)

##### [Exporting Moodle/Populi Course to Canvas Instructions](https://docs.google.com/document/d/1ZobohQlTlgOuYU6vgtFCecKQLkteTtv8p6MPy2hfbu0/edit)

##### [Custom Student Request for non-SJSU Students](https://sjsu.qualtrics.com/jfe/form/SV_6mJQRr0ry7I0STr?Q_JFE=qdg)

##### [Canvas Instructor Tutorials](https://ischool.sjsu.edu/post/sjsu-ischool-canvas-instructor-tutorials)

##### [Canvas Faculty Resources ](https://www.sjsu.edu/ecampus/teaching-tools/canvas/faculty_resources/index.html)

##### [Canvas Q&amp;A Guides](https://community.canvaslms.com/community/answers/guides/)

##### [Syllabus Upload Tool](https://sjsu.qualtrics.com/jfe/form/SV_1BW9RB0MNyQ544l?Q_JFE=qdg)

# How to Access & Login to Canvas

Canvas will be used by MLML professors to communicate information about their courses to their students. Recorded lectures, grades, assignments, and other information will be found on Canvas. Use the information below to access Canvas - whether you are a CSUMB or SJSU student.

#### SJSU Students &amp; Professors:

- Use [this Canvas](https://sjsu.instructure.com) link to access the Canvas Portal
- Username: SJSU 9-Digit ID
- Password: SJSU password

#### CSUMB Students:

- Remind your professor(s) to complete a [Custom Student Request](https://sjsu.qualtrics.com/jfe/form/SV_6mJQRr0ry7I0STr?Q_JFE=qdg) for you 
    - \*\*This must be filled out by the professor ONLY\*\*
- Once your professor(s) does this you should get an email with Canvas access to your course(s)
- Use [this Canvas](https://sjsu.instructure.com) link to access the Canvas Portal

# Canvas Tools for Teaching

#### **Getting Started:**

##### [Deliver your class using Canvas](https://www.sjsu.edu/ecampus/support/remote/how-tos/index.html)

##### [Exporting Moodle/Populi Course to Canvas Instructions](https://docs.google.com/document/d/1ZobohQlTlgOuYU6vgtFCecKQLkteTtv8p6MPy2hfbu0/edit)

- - - This document has a lot of MLML specific information and resources

##### [Custom Student Request for non-SJSU Students](https://sjsu.qualtrics.com/jfe/form/SV_6mJQRr0ry7I0STr?Q_JFE=qdg)

##### [Canvas Instructor Tutorials](https://ischool.sjsu.edu/post/sjsu-ischool-canvas-instructor-tutorials)

##### [Syllabus Upload Tool](https://sjsu.qualtrics.com/jfe/form/SV_1BW9RB0MNyQ544l?Q_JFE=qdg)

##### [Remote Teaching/Learning/Working at MLML](https://mlml.sjsu.edu/its/remote-services/)

#### **About Templates:**

##### [Faculty Canvas Quickstart](https://www.sjsu.edu/ecampus/design-resources/syllabus/index.html)

##### [Course Template Request Form](https://sjsu.qualtrics.com/jfe/form/SV_0ihHas32wTIg7bv?Q_JFE=qdg)

##### [About Canvas Course Templates](https://www.sjsu.edu/ecampus/design-resources/canvas-course-template/index.html)

#### **More Resources:**

##### [Canvas Q&amp;A Guides](https://community.canvaslms.com/community/answers/guides/)

##### [SJSU Canvas Faculty Resources](https://www.sjsu.edu/ecampus/teaching-tools/canvas/faculty_resources/index.html)

##### [Integrity Guidelines for Online Courses](https://www.sjsu.edu/ecampus/policies/course-guidelines/index.html)

- - - (Keeping academic integrity in online quizzes &amp; assignments)

# How to Migrate Moodle/Populi Info to Canvas

Below is a link to the instructions on how to migrate your course info from Moodle/Populi to Canvas, this document has a lot of MLML specific resources and information.

##### [How to Migrate Moodle/Populi Info to Canvas](https://docs.google.com/document/d/1ZobohQlTlgOuYU6vgtFCecKQLkteTtv8p6MPy2hfbu0/edit)

# A/V Studio and Equipment

General information and how-to guides for the A/V equipment available for checkout at the IT Help Desk.

# GoPro HERO7 User Guide

##### To view GoPro's complete user manual for the HERO7, click [this link](https://gopro.com/content/dam/help/hero7-black/manuals/HERO7Black_UM_ENG_REVA.pdf).

---

##### Recording Video

1. Power on the GoPro 
    1. Press the Mode button the the right side of the camera  
        [![Screen-Shot-2020-08-05-at-4.43.40-PM.png](https://kb.mlml.sjsu.edu/uploads/images/gallery/2020-08-Aug/scaled-840-0/Screen-Shot-2020-08-05-at-4.43.40-PM.png)](https://kb.mlml.sjsu.edu/uploads/images/gallery/2020-08-Aug/Screen-Shot-2020-08-05-at-4.43.40-PM.png)
2. Ensure you are in video mode 
    1. Swipe the touch screen until you see Video
3. Set up the GoPro on a tripod, gimbal, or head/chest mount
4. Press the shutter button to begin recording  
    [![Screen-Shot-2020-08-05-at-4.48.51-PM.png](https://kb.mlml.sjsu.edu/uploads/images/gallery/2020-08-Aug/scaled-840-0/Screen-Shot-2020-08-05-at-4.48.51-PM.png)](https://kb.mlml.sjsu.edu/uploads/images/gallery/2020-08-Aug/Screen-Shot-2020-08-05-at-4.48.51-PM.png)
5. When you are finished recording, press the shutter button again.

**Recommended Settings**

- Resolution: **2.7K**
- FPS: **60**
- Aspect Ratio: **16:9**
- Field of View: **Linear**

**\*\*NOTE**: IT will setup the GoPro with these settings, if you wish to change them you may do so, but please change them back.**\*\***

**Changing Video Settings**

1. Tap the settings on the touch screen  
    [![Screen-Shot-2020-08-05-at-5.24.07-PM.png](https://kb.mlml.sjsu.edu/uploads/images/gallery/2020-08-Aug/scaled-840-0/Screen-Shot-2020-08-05-at-5.24.07-PM.png)](https://kb.mlml.sjsu.edu/uploads/images/gallery/2020-08-Aug/Screen-Shot-2020-08-05-at-5.24.07-PM.png)
2. Change individual setting by tapping on them and selecting the new setting  
    [![Screen-Shot-2020-08-05-at-5.30.01-PM.png](https://kb.mlml.sjsu.edu/uploads/images/gallery/2020-08-Aug/scaled-840-0/Screen-Shot-2020-08-05-at-5.30.01-PM.png)](https://kb.mlml.sjsu.edu/uploads/images/gallery/2020-08-Aug/Screen-Shot-2020-08-05-at-5.30.01-PM.png)

##### Downloading Videos to Your Computer

**Using the Quik Desktop App**

1. Download and install the Quik desktop app from gopro.com/apps.
2. Connect your camera to your computer using a USB-C cable
3. Power on your camera and follow the on-screen instructions in the Quik app.

**Transferring Directly From the SD Card**

1. Remove the SD card from your camera. 
    1. Power off the GoPro
    2. Hold down the latch release button and slide door open  
        [![Screen-Shot-2020-08-05-at-5.37.57-PM.png](https://kb.mlml.sjsu.edu/uploads/images/gallery/2020-08-Aug/scaled-840-0/Screen-Shot-2020-08-05-at-5.37.57-PM.png)](https://kb.mlml.sjsu.edu/uploads/images/gallery/2020-08-Aug/Screen-Shot-2020-08-05-at-5.37.57-PM.png)
    3. Eject the SD card by pressing it into the slot to release  
        [![Screen-Shot-2020-08-05-at-5.39.57-PM.png](https://kb.mlml.sjsu.edu/uploads/images/gallery/2020-08-Aug/scaled-840-0/Screen-Shot-2020-08-05-at-5.39.57-PM.png)](https://kb.mlml.sjsu.edu/uploads/images/gallery/2020-08-Aug/Screen-Shot-2020-08-05-at-5.39.57-PM.png)
2. Insert the card into an SD card reader or adapter.
3. Plug the card reader into your computer’s USB port or insert the adapter into the SD card slot.
4. Copy the files to your computer.

# Remote Teaching & A/V Recording Equipment List

---

### **For Checkout:**

For information regarding check-out/in of the following equipment, visit this [KB page](https://kb.mlml.sjsu.edu/books/classrooms-academic-technology/page/remote-teaching-recording-equipment-check-outin-procedure).

#### <span style="text-decoration: underline;">Cameras and Camera Kits</span>

<table border="1" id="bkmrk-gopro-kit-%231-and-%232-" style="height: 554px; width: 100%; border-collapse: collapse; border-style: dashed; border-color: black;"><tbody><tr style="height: 206px;"><td class="align-left" style="width: 50.1235%; vertical-align: middle; height: 206px; border-style: hidden;">**GoPro Kit #1 and #2 -** [Product page](https://www.amazon.com/gp/product/B087RSQWJ5)

- - - <span style="font-weight: 400;">GoPro Hero 7</span>
            - [<span style="font-weight: 400;">User Manual</span>](https://gopro.com/content/dam/help/hero7-black/manuals/HERO7Black_UM_ENG_REVA.pdf)
        - <span style="font-weight: 400;">Dual Battery Charger w/ 2 Batteries</span>
            - [<span style="font-weight: 400;">User Manual</span>](https://www.bhphotovideo.com/lit_files/113144.pdf)
        - <span style="font-weight: 400;">64GB Micro SD Card</span>
        - <span style="font-weight: 400;">GoPro Tripod Mount</span> - [<span style="font-weight: 400;">Product Page</span>](https://gopro.com/en/us/shop/mounts-accessories/tripod-mounts/ABQRT-002.html)

</td><td style="width: 49.8765%; height: 206px; border-style: hidden; vertical-align: middle;">[![GoPro HERO7 Kit](https://kb.mlml.sjsu.edu/uploads/images/gallery/2020-08-Aug/scaled-840-0/IMG_7929.jpeg)](https://kb.mlml.sjsu.edu/uploads/images/gallery/2020-08-Aug/IMG_7929.jpeg)

</td></tr><tr style="height: 302px;"><td style="width: 50.1235%; height: 302px; vertical-align: middle; border-style: hidden;">- **Panasonic LUMIX Video Camera Kit #1** (Available for use in the A/V Studio -   
    see details below) 
    - <span style="font-weight: 400;">Panasonic LUMIX GH5</span><span style="font-weight: 400;"> - [Product Page](https://www.amazon.com/gp/product/B073X756P6)</span>
        - [<span style="font-weight: 400;">User Manual</span>](https://www.cwu.edu/multimodal-education/sites/cts.cwu.edu.multimodal-education/files/dcgh5.pdf)
    - <span style="font-weight: 400;">Rode Mic</span> - [<span style="font-weight: 400;">Product Page</span>](https://www.amazon.com/gp/product/B00GQDORA4)
    - <span style="font-weight: 400;">Rode Mic DeadCat</span> - [<span style="font-weight: 400;">Product page</span>](https://www.amazon.com/gp/product/B07RKT7LLH)
    - <span style="font-weight: 400;">Rode Mic Case</span><span style="font-weight: 400;"> - [Product Page](https://www.amazon.com/gp/product/B01GX4SYM2)</span>
    - <span style="font-weight: 400;">2 Batteries and Charger - </span><span style="font-weight: 400;">[Product Page](https://www.amazon.com/gp/product/B01HFOJMV6)</span>
    - <span style="font-weight: 400;">32GB SD Card</span><span style="font-weight: 400;"> - [Product Page](https://www.amazon.com/gp/product/B01J5RHBQ4)</span>
    - <span style="font-weight: 400;">Lightweight Full Size Tripod (black)</span>

</td><td style="width: 49.8765%; vertical-align: middle; height: 302px; border-style: hidden;">[![IMG_7924.jpeg](https://kb.mlml.sjsu.edu/uploads/images/gallery/2020-08-Aug/scaled-840-0/IMG_7924.jpeg)](https://kb.mlml.sjsu.edu/uploads/images/gallery/2020-08-Aug/IMG_7924.jpeg)

</td></tr><tr style="height: 98px;"><td style="width: 50.1235%; vertical-align: middle; height: 98px; border-style: hidden;">- **Insta360 Kit #1**
    - <span style="font-weight: 400;">Insta360 ONE X Camera</span>
        - [<span style="font-weight: 400;">User Manual and Tutorials</span>](https://www.insta360.com/support/supportdetail?name=onex&term_id=143)

</td><td style="width: 49.8765%; height: 98px; border-style: hidden; vertical-align: middle;">[![IMG_7933.jpeg](https://kb.mlml.sjsu.edu/uploads/images/gallery/2020-08-Aug/scaled-840-0/IMG_7933.jpeg)](https://kb.mlml.sjsu.edu/uploads/images/gallery/2020-08-Aug/IMG_7933.jpeg)

</td></tr><tr><td style="width: 50.1235%; vertical-align: middle; border-style: hidden;">**Panasonic Video Camera Kit #2**

- - Panasonic HC-X90 video camera
    - Flash shoe mic mount adapter
    - 2 x batteries
    - Battery charger
    - Data transfer cabl32GB SD card

</td><td style="width: 49.8765%; border-style: hidden; vertical-align: middle;">[![panasonic.jpeg](https://kb.mlml.sjsu.edu/uploads/images/gallery/2021-06/scaled-1680-/panasonic.jpeg)](https://kb.mlml.sjsu.edu/uploads/images/gallery/2021-06/panasonic.jpeg)

</td></tr></tbody></table>

#### <span style="text-decoration: underline;">GoPro Accessories</span>

<table border="1" id="bkmrk-gopro-adventure-kit-" style="height: 554px; width: 100%; border-collapse: collapse; border-style: hidden;"><tbody><tr style="height: 115px;"><td style="width: 50%; vertical-align: middle; height: 115px; border-style: hidden;">- **GoPro Adventure Kit** - [Product Page](https://gopro.com/en/us/shop/mounts/adventure-kit/AKTES-002.html)
    - <span style="font-weight: 400;">Floating Hand Grip</span>
    - <span style="font-weight: 400;">Head Mount</span>
    - <span style="font-weight: 400;">Hat Clip</span>

</td><td style="width: 50%; height: 115px; border-style: hidden; vertical-align: middle;">[![IMG_7939.jpeg](https://kb.mlml.sjsu.edu/uploads/images/gallery/2020-08-Aug/scaled-840-0/IMG_7939.jpeg)](https://kb.mlml.sjsu.edu/uploads/images/gallery/2020-08-Aug/IMG_7939.jpeg)</td></tr><tr style="height: 110px;"><td style="width: 50%; vertical-align: middle; height: 110px; border-style: hidden;">- **GoPro Dive Super Suit (Dive Housing)** - [<span style="font-weight: 400;">Product Page</span>](https://gopro.com/en/us/shop/mounts-accessories/super-suit/AADIV-001.html)
    - [<span style="font-weight: 400;">User Guide</span>](https://gopro.com/content/dam/help/dive-housing/manuals/DiveHousing_UG_ENG_REVB_WEB.pdf)

</td><td style="width: 50%; vertical-align: middle; height: 110px; border-style: hidden;">[![gopro-super-suit.jpg](https://kb.mlml.sjsu.edu/uploads/images/gallery/2020-08-Aug/scaled-840-0/gopro-super-suit.jpg)](https://kb.mlml.sjsu.edu/uploads/images/gallery/2020-08-Aug/gopro-super-suit.jpg)</td></tr><tr style="height: 205px;"><td style="width: 50%; vertical-align: middle; border-style: hidden; height: 205px;">- **GoPro Chesty Chest Mount #1 - [<span style="font-weight: 400;">Product Page</span>](https://gopro.com/en/us/shop/mounts-accessories/chesty/AGCHM-001.html)**

</td><td style="width: 50%; vertical-align: middle; border-style: hidden; height: 205px;">[![IMG_7937.jpeg](https://kb.mlml.sjsu.edu/uploads/images/gallery/2020-08-Aug/scaled-840-0/IMG_7937.jpeg)](https://kb.mlml.sjsu.edu/uploads/images/gallery/2020-08-Aug/IMG_7937.jpeg)</td></tr><tr style="height: 62px;"><td style="width: 50%; vertical-align: middle; height: 62px; border-style: hidden;">- **GoPro Basic Chest Mount #2 - [<span style="font-weight: 400;">Product Page</span>](https://smile.amazon.com/gp/product/B01D3I8A7A/)**

</td><td style="width: 50%; height: 62px; border-style: hidden; vertical-align: middle;">[![IMG_8239.jpeg](https://kb.mlml.sjsu.edu/uploads/images/gallery/2020-08-Aug/scaled-840-0/IMG_8239.jpeg)](https://kb.mlml.sjsu.edu/uploads/images/gallery/2020-08-Aug/IMG_8239.jpeg)</td></tr><tr><td style="width: 50%; vertical-align: middle; border-style: hidden;">- **GoPro Basic Head Strap Mount #1 - [<span style="font-weight: 400;">Product Page</span>](https://smile.amazon.com/gp/product/B01D3I8A7A/)**

</td><td style="width: 50%; border-style: hidden; vertical-align: middle;">[![IMG_8240.jpeg](https://kb.mlml.sjsu.edu/uploads/images/gallery/2020-08-Aug/scaled-840-0/IMG_8240.jpeg)](https://kb.mlml.sjsu.edu/uploads/images/gallery/2020-08-Aug/IMG_8240.jpeg)</td></tr><tr style="height: 31px;"><td style="width: 50%; height: 31px; vertical-align: middle; border-style: hidden;">- **Gimbal Kit #1 (for GoPro)** - [<span style="font-weight: 400;">Product Page</span>](https://www.feiyu-tech.com/wg2x/)
    - [<span style="font-weight: 400;">Quick Start Guide</span>](https://cdn1.feiyu-tech.com/download/20190926/WG2X_Manual_en.pdf)
    - [<span style="font-weight: 400;">Video Tutorials</span>](https://www.feiyu-tech.com/wg2x/video.html)
    - [MLML KB Info Page](https://kb.mlml.sjsu.edu/books/classrooms-academic-technology/page/gopro-gimbal-%28karma-grip%29)

</td><td style="width: 50%; height: 31px; border-style: hidden; vertical-align: middle;">[![IMG_7931.jpeg](https://kb.mlml.sjsu.edu/uploads/images/gallery/2020-08-Aug/scaled-840-0/IMG_7931.jpeg)](https://kb.mlml.sjsu.edu/uploads/images/gallery/2020-08-Aug/IMG_7931.jpeg)</td></tr><tr style="height: 31px;"><td style="width: 50%; vertical-align: middle; height: 31px; border-style: hidden;">- **GoPro Wireless Lapel Mic Kit #1**
    - <span style="font-weight: 400;">GoPro 3.5mm Mic Adapter</span><span style="font-weight: 400;"> - [Product Page](https://www.amazon.com/gp/product/B01L2CPPH2)</span>
    - <span style="font-weight: 400;">Wireless Lapel Mic</span><span style="font-weight: 400;"> - [Product Page](https://www.amazon.com/gp/product/B0849K5XVY)</span>
    - <span style="font-weight: 400;">Windscreen for Lapel Mic</span> - [Product Page](https://www.amazon.com/gp/product/B01E4ZMTEG)

</td><td style="width: 50%; height: 31px; border-style: hidden; vertical-align: middle;">[![gopro-wireless-lapel-mic.jpg](https://kb.mlml.sjsu.edu/uploads/images/gallery/2020-08-Aug/scaled-840-0/gopro-wireless-lapel-mic.jpg)](https://kb.mlml.sjsu.edu/uploads/images/gallery/2020-08-Aug/gopro-wireless-lapel-mic.jpg)</td></tr></tbody></table>

####  

#### <span style="text-decoration: underline;">Recording Accessories</span>

<table border="1" id="bkmrk-smartphone%2Fipad%2Ftabl" style="width: 100%; border-collapse: collapse; border-style: hidden;"><tbody><tr><td style="width: 50%; vertical-align: middle; border-style: hidden;">- **Smartphone Clamp and Tripod Kit #1**  
    
    - <span style="font-weight: 400;">GorillaPod - 12”</span><span style="font-weight: 400;"> - [Product Page](https://www.amazon.com/gp/product/B074WC9YKL)</span>
    - <span style="font-weight: 400;">Smartphone Clamp</span> - <span style="font-weight: 400;">[Product Page](https://smile.amazon.com/gp/product/B07DGG1VWT/) </span>

</td><td style="width: 50%; border-style: hidden; vertical-align: middle;">[![IMG_7936.jpeg](https://kb.mlml.sjsu.edu/uploads/images/gallery/2020-08-Aug/scaled-840-0/IMG_7936.jpeg)](https://kb.mlml.sjsu.edu/uploads/images/gallery/2020-08-Aug/IMG_7936.jpeg)</td></tr><tr><td style="width: 50%; vertical-align: middle; border-style: hidden;">- **Smartphone/Tablet Clamp and Tripod Kit #2** 
    - <span style="font-weight: 400;">GorillaPod - 12”</span><span style="font-weight: 400;"> - [Product Page](https://www.amazon.com/gp/product/B074WC9YKL)</span>
    - <span style="font-weight: 400;">Smartphone Clamp</span> - [<span style="font-weight: 400;">Product Page </span>](https://www.amazon.com/gp/product/B01L3B5PBI)
    - <span style="font-weight: 400;">iPad/Tablet Clamp</span><span style="font-weight: 400;"> - [Product Page](https://www.amazon.com/gp/product/B00Y4FF1OM)</span>

</td><td style="width: 50%; border-style: hidden; vertical-align: middle;">![smartphone-ipad-tablet-tripod.jpg](https://kb.mlml.sjsu.edu/uploads/images/gallery/2020-08-Aug/scaled-840-0/smartphone-ipad-tablet-tripod.jpg)</td></tr><tr><td style="width: 50%; vertical-align: middle; border-style: hidden;">- **USB wireless lapel mic #1**
    - <span style="font-weight: 400;">Wireless Lapel Mic</span><span style="font-weight: 400;"> - [Product Page](https://www.amazon.com/gp/product/B0849K5XVY)</span>
    - <span style="font-weight: 400;">Windscreen for lapel mic</span><span style="font-weight: 400;"> - [Product Page](https://www.amazon.com/gp/product/B01E4ZMTEG)</span>

</td><td style="width: 50%; vertical-align: middle; border-style: hidden;">[![IMG_8235.jpeg](https://kb.mlml.sjsu.edu/uploads/images/gallery/2020-08-Aug/scaled-840-0/IMG_8235.jpeg)](https://kb.mlml.sjsu.edu/uploads/images/gallery/2020-08-Aug/IMG_8235.jpeg)</td></tr><tr><td style="width: 50%; vertical-align: middle; border-style: hidden;">- **Tripod #1**
    - <span style="font-weight: 400;">Full Size Tripod</span>

</td><td style="width: 50%; border-style: hidden; vertical-align: middle;">[![tripod1.jpg](https://kb.mlml.sjsu.edu/uploads/images/gallery/2020-08-Aug/scaled-840-0/tripod1.jpg)](https://kb.mlml.sjsu.edu/uploads/images/gallery/2020-08-Aug/tripod1.jpg)</td></tr><tr><td style="width: 50%; vertical-align: middle; border-style: hidden;">- **Tripod #2**
    - <span style="font-weight: 400;">Full Size Tripod</span>

</td><td style="width: 50%; border-style: hidden; vertical-align: middle;">[![IMG_7919.jpeg](https://kb.mlml.sjsu.edu/uploads/images/gallery/2020-08-Aug/scaled-840-0/IMG_7919.jpeg)](https://kb.mlml.sjsu.edu/uploads/images/gallery/2020-08-Aug/IMG_7919.jpeg)</td></tr><tr><td style="width: 50%; vertical-align: middle; border-style: hidden;">- **Green Screen Kit #1** - [Product Page](https://www.amazon.com/gp/product/B019GTCNXC)

</td><td style="width: 50%; vertical-align: middle; border-style: hidden;"> </td></tr><tr><td style="width: 50%; vertical-align: middle; border-style: hidden;">- **Green Screen Kit #2** - [Product Page](https://www.amazon.com/gp/product/B019GTCNXC)

</td><td style="width: 50%; vertical-align: middle; border-style: hidden;"> </td></tr><tr><td style="width: 50%; vertical-align: middle; border-style: hidden;">- **Wired Mic Kit #1**  
    
    - <span style="font-weight: 400;">Lapel Mic</span><span style="font-weight: 400;"> - [Product Page](https://www.amazon.com/gp/product/B01MSKI46R)</span>
    - <span style="font-weight: 400;">Windscreen for Lapel Mic</span> - [<span style="font-weight: 400;">Product Page</span>](https://www.amazon.com/gp/product/B01E4ZMTEG)
    - <span style="font-weight: 400;">25ft Extension Cable</span><span style="font-weight: 400;"> - [Product Page](https://www.amazon.com/gp/product/B01CNAV2YW)</span>

</td><td style="width: 50%; border-style: hidden; vertical-align: middle;">[![wired-lapel-mic.jpg](https://kb.mlml.sjsu.edu/uploads/images/gallery/2020-08-Aug/scaled-840-0/wired-lapel-mic.jpg)](https://kb.mlml.sjsu.edu/uploads/images/gallery/2020-08-Aug/wired-lapel-mic.jpg)</td></tr><tr><td style="width: 50%; vertical-align: middle; border-style: hidden;">- **Voice Amplifier Kit**
    - WinBridge S92 Portable Voice Amplifier - [Product Page](https://www.winbridgepower.com/winbridge-updated-s92-25-watts-mini-portable-rechargeable-voice-amplifier-pa-system-speaker-with-uhf-compact-handheld-wireless-microphone-headset-p007-p0073.html)
    - WinBridge Portable Voice Amplifier case - [Product Page](https://www.amazon.com/gp/product/B071G82TMZ)
    - Lapel Mic<span style="font-weight: 400;"> - [Product Page](https://www.amazon.com/gp/product/B01ICWJTLS)</span>
    - <span style="font-weight: 400;">Windscreen For Lapel Mic</span><span style="font-weight: 400;"> - [Product Page](https://www.amazon.com/gp/product/B01E4ZMTEG)</span>

</td><td style="width: 50%; vertical-align: middle; border-style: hidden;">[![EGOIMG_8228.jpeg](https://kb.mlml.sjsu.edu/uploads/images/gallery/2020-08-Aug/scaled-840-0/EGOIMG_8228.jpeg)](https://kb.mlml.sjsu.edu/uploads/images/gallery/2020-08-Aug/EGOIMG_8228.jpeg)</td></tr></tbody></table>

#### <span style="text-decoration-line: underline; color: #555555;">iPads and Accessories</span>

<table border="1" id="bkmrk-ipad-and-apple-penci" style="height: 31px; width: 100%; border-collapse: collapse; border-style: hidden;"><tbody><tr style="height: 31px;"><td style="width: 50%; height: 31px; border-style: hidden; vertical-align: middle;">- **iPad and Apple Pencil #1 and #2**
    - <span style="font-weight: 400;">iPad (7th Gen)</span>
        - [<span style="font-weight: 400;">User Manual</span>](https://support.apple.com/guide/ipad/toc)
    - <span style="font-weight: 400;">Apple Pencil (1st Gen)</span>
        - [<span style="font-weight: 400;">Quick Start Guide</span>](https://manuals.info.apple.com/MANUALS/1000/MA1743/en_US/applepencil-qs.pdf)
        - [Tips and Troubleshooting](https://support.apple.com/en-us/HT205236#:~:text=Pair%20your%20Apple%20Pencil%20(1st,or%20pair%20with%20another%20iPad.)

</td><td style="width: 50%; height: 31px; vertical-align: middle;">[![Og4IMG_8238.jpeg](https://kb.mlml.sjsu.edu/uploads/images/gallery/2020-08-Aug/scaled-840-0/Og4IMG_8238.jpeg)](https://kb.mlml.sjsu.edu/uploads/images/gallery/2020-08-Aug/Og4IMG_8238.jpeg)</td></tr></tbody></table>

# GoPro Gimbal (Feiyu WG2X)

The Feiyu WG2X gimbal is compatible with the GoPro HERO7 and makes shooting stable and smooth videos extremely easy. Simply mount the GoPro, turn on the gimbal, and begin filming.

---

**For more information and video tutorials, visit the [Feiyu Tech Website](https://www.feiyu-tech.com/wg2x/video.html).**

#### Mount the Camera

1. Place the camera against the mounting plate.
2. Place the retainer bar over the camera in line with the screws and tighten  
    [![Screen-Shot-2020-08-19-at-3.31.36-PM.png](https://kb.mlml.sjsu.edu/uploads/images/gallery/2020-08-Aug/scaled-840-0/Screen-Shot-2020-08-19-at-3.31.36-PM.png)](https://kb.mlml.sjsu.edu/uploads/images/gallery/2020-08-Aug/Screen-Shot-2020-08-19-at-3.31.36-PM.png)

#### Balance the Gimbal

1. Prior to turning on the gimbal, loosen the knob ring.
2. Adjust the position of the cross arm right or left, so the camera is balanced.
3. Tighten the knob ring.

[![Screen-Shot-2020-08-19-at-3.41.13-PM.png](https://kb.mlml.sjsu.edu/uploads/images/gallery/2020-08-Aug/scaled-840-0/Screen-Shot-2020-08-19-at-3.41.13-PM.png)](https://kb.mlml.sjsu.edu/uploads/images/gallery/2020-08-Aug/Screen-Shot-2020-08-19-at-3.41.13-PM.png)

#### Power on the Gimbal

1. To turn on the gimbal, press and hold the button on the base of the gimbal until the green light turns on.

# Transferring Media and Clearing SD Cards

After using any of IT's cameras for recording class content it is important to transfer the media to your personal computer and clear the SD card for future users.

##### **MLML IT is not responsible for and cannot help with SD card media recovery.** Please ensure that you transfer all media you wish to keep to your computer before clearing and returning SD cards.

<p class="callout info">Please ensure that your [Computer Backups](https://kb.mlml.sjsu.edu/books/software/page/computer-backup) are functioning and up-to-date.</p>

---

#### Panasonic LUMIX GH5

##### **Media transfer**

**Windows 10:**

1. While the camera is powered on, connect your computer to the camera using the supplied USB cable.
2. The camera's display will prompt you to choose a USB mode. Select **PictBridge(PTP).**
3. Open the **File Explorer** application and navigate to **This PC** on your computer.
4. Open the **DC-GH5 &gt; SD1** folder.
5. Copy the **DCIM** folder onto your Desktop (or wherever else you would like).
6. Once the media is copied to your computer, unplug the camera from the computer.
7. Remove all media from the camera using the "Clearing the SD card" procedure below.

**macOS:**

1. While the camera is powered on, connect your computer to the camera using the supplied USB cable.
2. The camera's display will prompt you to choose a USB mode. Select **PictBridge(PTP).**
3. Open the **Image Capture** application on your computer.
4. Select **DC-GH5** under **Devices.**
5. Set **Import To** to the Pictures folder (or wherever else you would like). 
    - We recommend selecting **Make subfolders per camera** from the same list in order to avoid cluttering your destination folder.
6. Click **Import All.**
7. Once the media is copied to your computer, unplug the camera from the computer.
8. Remove all media from the camera using the "Clearing the SD card" procedure below.

##### **Clearing the SD card**

1. Enter **Playback Mode** (Press **Menu** &gt; ![Screen-Shot-2020-08-18-at-1.30.35-PM.png](https://kb.mlml.sjsu.edu/uploads/images/gallery/2020-08-Aug/scaled-840-0/Screen-Shot-2020-08-18-at-1.30.35-PM.png))
2. Press the **trash can icon.**
3. Select **Delete All** and press **Menu/Set.**

#### GoPro HERO7

##### **Media transfer**

**Windows 10:**

1. While the GoPro is powered on, connect your computer to the GoPro using the supplied USB cable.
2. Open the **File Explorer** application and navigate to **This PC** on your computer.
3. Open the **GOPRO HERO7** folder.
4. Copy the **DCIM** folder onto your Desktop (or wherever else you would like).
5. Once the media is copied to your computer, unplug the GoPro from your computer.
6. Remove all media from the camera using the "Clearing the SD card" procedure below.

**macOS:**

1. While the GoPro is powered on, connect your computer to the GoPro using the supplied USB cable.
2. Open the **Image Capture** application on your computer.
3. Select **GOPRO HERO7** under **Devices.**
4. Set **Import To** to the Pictures folder (or wherever else you would like). 
    - We recommend selecting **Make subfolders per camera** from the same list in order to avoid cluttering your destination folder.
5. Click **Import All.**
6. Once the media is copied to your computer, unplug the GoPro from your computer.
7. Remove all media from the GoPro using the "Clearing the SD card" procedure below.

##### **Clearing the SD card**

1. Power on the GoPro and **swipe up** on the touch screen to enter playback mode.
2. Tap the **set of squares** in the upper right corner.
3. Tap the **checkbox** in the upper right corner, then tap it again.
4. Tap the **garbage can** to delete all files.

#### Insta360 ONE X

**Windows and macOS:**

1. While the Insta360 is powered on, connect your computer to the Insta360 using the supplied USB cable.
2. Open **Finder** or **File Explorer**. The Insta360 will appear as if it were an SD card or a USB flash drive.
3. Copy the **DCIM** folder onto your Desktop (or wherever else you would like).
4. Once the media is copied to your computer, delete the contents of the **DCIM** folder.

# General Procedure for Remote Seminars/Defenses

This guide provides basic procedure for giving remote presentations at MLML. There is information for both the presenter as well as the individual who will be introducing the speaker.

---

#### Remote Seminars

**Prior to the seminar:**

1. Make sure you have updated to the most recent version of Zoom.
2. 1-2 days prior to presentation, perform a test run with a member of the MLML IT group. 
    - Please use the exact set up you plan to use for the actual seminar during the dry run.
    - If you wish to use presenter view, you will need a second monitor.

**During the seminar:**

1. **Speaker and sponsor should join at ~3:40 pm PST**
    - **IT host** will go over this procedure with the **speaker** and **sponsor** one last time
2. **Speaker** shares their screen with title slide at 3:55pm
3. Just before 4pm, the **Speaker**, **sponsor**, and **IT host** will turn off audio and video. 
    - Sponsor and Speaker may elect to leave their video on.
4. **IT host** will begin the recording/streaming of the seminar and let in the audience participants.
5. **Sponsor** will unmute themselves, and they will read the following **etiquette script** and introduce the **speaker**:  
    
    - *All audience participants will be muted throughout the seminar.*
    - *Please DO NOT attempt to turn on your video or share your screen during the talk.*
    - *There will be an opportunity for the audience to ask questions live at the end of the talk just like a normal seminar. Once the speaker has finished their talk, you can use Zoom’s raise hand feature to notify the meeting host that you’d like to ask a question. The raise hand feature is located under the reactions tab at the bottom of the Zoom window.*
    - *<span class="gmail-">You are invited to turn on your video during the questions portion of the talk.</span>*
6. **Sponsor** is muted after intro
7. **Speaker** will unmute themselves and begin their presentation
8. **During the presentation, Host/Co-Hosts will:**
    - Mitigate any tech issues that arise
    - Kick out unwanted participants
9. **Questions Portion:**
    - At this point, the **IT host** will allow everyone to turn on their video
    - **Speaker** will either show questions slide, or stop their screen share and start their video
    - **Sponsor** will prompt for questions and remind participants to use the raise hand feature.
    - **Sponsor** will open participants tab and call on those with their hand raised for questions.
    - **IT host** will unmute those that are called on by the **sponsor.**
10. **Speaker** says a closing statement
11. Live Stream and recording stopped
12. OPTIONAL: **IT host** will allow participants to unmute themselves and **sponsor** will announce the beginning of the informal happy hour. The **sponsor** is made the host of the Zoom meeting and the informal happy hour begins 
    - Duration of the happy hour is managed by the **sponsor** and the **speaker**, and can be concluded at any desired time

---

#### Remote Thesis Defenses

**Prior to the defense:**

1. Submit an [iTicket](https://kb.mlml.sjsu.edu/helpdesk.mlml.calstate.edu) notifying IT of the date and time of your thesis. The sooner the better.
2. Notify the Front Desk, Ivano, and Jocelyn of your plans to defend, **especially** if you will be using a lab space.
3. Make sure you have updated to the most recent version of Zoom.
4. 1-2 days prior to the defense, perform a dry run with member of the MLML IT group. 
    - Please use the exact set up you plan to use for the actual defense during the dry run.
    - If you wish to use presenter view, you will need a second monitor.

**During the defense:**

1. **Student and advisor should join 15-20 minutes prior to the start of the defense**
    - **IT host** will go over this procedure with the **student** and **advisor** one last time
2. **Advisor** will begin screen share and show the title slide of the introductory presentation 5 minutes prior to defense. 
    - If the advisor does not have a presentation prepared, the student will share their presentation.
3. Just before 4pm, the **student**, **advisor**, and **IT host** will turn off audio and video. 
    - Student and Advisor may elect to leave their video on.
4. **IT host** will begin the recording/streaming of the defense and let in the audience participants.
5. **IT host** will unmute the **advisor** and they will read the following **etiquette script** and introduce the **student**:  
    
    - *All audience participants will be muted throughout the seminar.*
    - *Please DO NOT attempt to turn on your video or share your screen during the talk.*
    - *There will be an opportunity for the audience to ask questions live at the end of the talk just like a normal seminar. Once **{student's*** **name}** *has finished* ***{his/her/their}** talk, you can use Zoom’s raise hand feature to notify the meeting host that you’d like to ask a question. The raise hand feature is located under the reactions tab at the bottom of the Zoom window.*
    - *<span class="gmail-">You are invited to turn on your video during the questions portion of the talk.</span>*
6. **Advisor** will stop screen share and **student** will start their screen share.
7. **Advisor** is muted after intro
8. **IT Host** will unmute the **student** to begin their presentation
9. **During the defense, Host/Co-Hosts will:**
    - Mitigate any tech issues that arise
    - Kick out unwanted participants
10. **Questions Portion:**
    - At this point, the **IT host** will allow everyone to turn on their video
    - **Student** will either show questions slide, or stop their screen share and start their video
    - **Advisor** will prompt for questions and remind participants to use the raise hand feature.
    - **Advisor** will open participants tab and call on those with their hand raised for questions.
    - **IT host** will unmute those that are called on by the **advisor.**
11. After questions, **IT host** will stop recording/live stream and allow participants to unmute themselves for a brief informal celebration prompted by the **advisor**
12. After the celebration, the **advisor** will ask all participants to leave except the **student**, **advisor**, and their **committee members**
    - **IT Host** will kick out any straggling participants
    - **IT host** will make the student or the advisor the host and leave the meeting