Seminar Room Presenter's Guide

Presenter’s guide to the projector in the Seminar Room 

   

 
 View our Presenter's Frequently Asked Questions 

 For information about Audio setup in the Seminar room visit our Audio Instructions Page 

 For information on troubleshooting issues in the Seminar room visit our Troubleshooting Page 

 
   

 Reserve the Seminar Room 

 
 NOTE: If you're a seminar speaker this has been done for you 

 Seminar Reservation Request Form 

 Fill out the required information > Click Submit 

 An email will be sent to the manager of that resource 

 A confirmation email will be sent to you when request has been processed 

 Please arrive 30 minutes ( 3:30 pm ) prior to the start of your presentation to allow setup and configuration time 

 
   

 Equipment provided in the Room 

 
 Epson Projector

 
 Connects with an HDMI cable

 
 HDMI to mini DisplayPort adapter available at podium 

 Need a different adapter? Please contact IT Help Desk 
 

 
 

 
 

 MacBook

 
 We recommend you use our Macbook provided 

 Use of personal computer allowed with the aid of IT Help Desk Staff 

 
 

 Laser Pointer 

 Audio Cable 

 Timer 

 Tables and Chairs

 
 Note: arrive early to set this up ahead of time 

 
 

 Microphones

 
 For seminars these microphones will be set to only record voices, not project them to the audience 

 
 

 
   

 Recording or Live Streaming 

 
 Presentations/Events are recorded or live streamed straight to the MLML Youtube account

 
 This allows those not present to watch the event live, or allows for the recording to be shared at a later date 

 Live streams/Recordings can be: Private, Public, or Unlisted (can only view if have direct link) 

 
 NOTE: All MLML seminars are recorded for MLML internal community but the speaker has option to make the presentation stream live to public or not 

 
 

 Our microphones will record the presentation/event 

 Use of our Macbook highly recommended

 
 Allows for use of our Spotlight laser pointer, which can be seen through our capture device to those viewing virtually 

 Regular laser pointers will not be seen virtually on slides 

 
 

 
   

 Formatting Presentation 

 
 For best quality we recommend a 16:9 powerpoint presentation

 
 Follow link to learn how to format a 16:9 presentation 

 
 

 If presentation created in a pre-2011 version of MS Office PowerPoint, we recommend that you save your presentation as a portable PowerPoint presentation 

 
 Doing this will ensure any links and videos embedded in your presentation will be saved and transferred over without issue. 

 
 

 Save presentation on flash drive whether using our Macbook or your personal computer 

 
   

 Before Event Prep 

 
 Power on the projector using the Epson remote

 
 Check that it is connected to computer via black HDMI cord 

 
 

 Wake up Macbook on podium 

 Transfer presentation onto desktop of Macbook 

 Open presentation and run through slides to photos, videos, and/or audio working properly 

 If recording/live streaming you will be fitted with a Lapel Microphone 

 
   

 After Event Cleanup 

 
 Remove presentation and flash drive from desktop of Macbook 

 Leave Macbook powered on but close the computer to allow it to sleep 

 Turn off projector using Epson remote 

 Return equipment to HelpDesk Tech, adapters, Lapel Mic, laser pointer 

 Turn off lights