Media Use & Policies

Image Management and Usage information

WordPress Media Best Practices and Policies

For more information, please visit out Media Best Practices and Policies page on the IT Services website.

WordPress Image Use Guidelines

Our website is the public face of MLML. We want it to be rich in multimedia and visually appealing. The images we use on our website must be used legally, according to their copyright and licensing. The guidelines below will help to make sure that the image specs are appropriate for use on the web and that we have the right to use a photo. Pay special attention to statements of allowable re-use and how the image owner would like you to give them credit. Please also see our Permitting Guidelines.

 

Image Specifications

Resolution:

File Types:

 

Image Metadata

*indicates required information

Enter the information below for each image you upload to the Media Library:

 

Image Author/Copyright Owner & Licensing Template

Instructions:

Template:

Required Fields:

Important Notes:

 

Image Metadata Example

Title

Young humpback whale with blowholes clearly visible

Caption

By D. Gordon E. Robertson (Own work) [CC BY-SA 3.0 (http://creativecommons.org/licenses/by-sa/3.0)], via Wikimedia Commons

Alt Text

Overhead view of a young humpback whale at the ocean's surface with its blowholes clearly visible

Description

Image Title: N/A

Image author/copyright owner: D. Gordon E. Robertson

Image Source: https://commons.wikimedia.org/wiki/File:Humpback_Whale,_blowholes.jpg

Image license: CC BY-SA 3.0

Image license URL: http://creativecommons.org/licenses/by-sa/3.0

Image permit information: N/A

Image subjects: Young humpback whale

metadata_example.png

WordPress Image Management, Search, & Usage

Both Apple and Microsoft have various applications that aid in image management which allow you to import/export photos, backup images, create and manage photo albums, and label your images. Use the Management, Search, and Use sections below to learn more.

Image Management

Management Software

Mac OS Software:

1. Photos.app

Photos.app is an application included with macOS that you can use to store, organize, and search photos.

2. Image Capture.app

Image Capture is an application program from Apple that enables users to upload pictures from digital cameras or scanners which are either connected directly to the computer or the network.

 

Windows Software:

1. Microsoft Photos App

The Microsoft Photos app can be used to view, edit, and create albums with your images and videos.

Image Search Engines & Repositories

MLML Digital Repository:

MLML Digital Repository is a storage site where you can find images and videos that can be publicly or internally used. Search through events, local fauna, and field images taken by other MLML staff and faculty.  

 

Lychee:

The MLML Lychee image storage site is where you can access images taken by staff and faculty and use them for your own site.

 

AssetBank:

Asset Bank is an image storage repository site where you can upload your images and share them with staff and faculty.

 

Google Images is an image search engine to find images you might want to use for your own site. There is also a reverse image search function to search high resolution images of photos you are using.

NOTE: When using an image from another site, make sure you are giving proper credit and have permission to use that image (See MLML Image Use Guidelines). Also check out our G Suite Page to learn more about Google Suite.

How to reverse image search:
  1. Go onto Google Images and click on the camera icon in the search bar.
  2. Upload or enter the image URL and click Search by Image.

 

Tineye:

Tineye is a reverse image search engine and is a great way to find the source and high resolutions of an image you wish to use, or use it to keep track of where your own personal images that are being posted online.

  1. Upload or enter the image URL and click on the search icon.

Google Image Search also now has reverse image search functionality: “search by image”.

 

Image Use

MLML Image Use Guidelines

Please see our Image Use Guidelines for more information on using and uploading images. Images must be used legally, according to their copyright and licensing.

Permit Guidelines:

  • Before adding any media from work completed under a permit, make sure there are no limitations to posting media within your permit agreement.
  • If there are no limitations to the media you want to post then do the following:
    • Display the permit number on the media where it is visible to viewers - using a textbox works well in photo editing applications
    • Add the permit number in the “Description” section when uploading media into WordPress
    • NOTE: It is important to determine if the media is appropriate for a public audience, or if it may be misinterpreted.
  • Examples:

WordPress Image Storage and Backup: Drop Box, Google Photos, iCloud

Image Storage Strategies and Backup Best Practices

Backup Options and Locations

1. Dropbox

Dropbox is a storage site for all kinds of files, including images. You can create folders and upload your images to them. There is no tagging options for Dropbox currently. We recommend changing the name of your images to search for them easily.

 

2. Google Photos

Google Photos is an online service that is similar to Google Drive. You can upload your photos, videos, animations, and movies onto Google Photos and store them into albums. You are also capable of adding a single image to multiple albums for organizational purposes (See our How to add a single image to multiple albums section below). Google will auto-tag your images which you can use to find specific images (Also see our How to add your own tags section below). MLML students, staff, and faculty have unlimited storage space with Google (See G Suite for more information).

Example:

 

3. iCloud

iCloud is an iOS based cloud storage system that lets you store your photos, videos, documents, notes, contacts, and more. You can sync multiple Apple products together for easy access and automatic backup.

 

4. Other Options

For more options, please see our OneDrive and Flickr KB Posts.

 

Backing Up Photos On Your Phone

For computer backup, see our Computer Backup & Storage Page.

1. iOS

 

2. Android

WordPress Embedding Best Practices and Policies

What does embedding mean?

Definitions

Shortcode - Kind of like a widget in text form. Paste these into the Custom HTML widget.
 Example: [foogallery id="4772"]

iframe - Raw HTML code that embeds a web page. Commonly used to embed things like Google Calendar and Google Maps. Submit a Help Desk ticket for assistance.
Example: <iframe src=”https://example.org”></iframe>