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Zoom for Remote Teaching at MLML

How to host a Remote Class at MLML using Zoom:

What you will need:

  • Laptop - for hosting the Zoom meeting
  • Mobile Phone (to sign in to Duo)
  • OPTIONAL - speaker phone or conference phone (for improved audio)
      • If you are just recording yourself speaking over slides on your computer for later use, this probably isn't necessary
      • This is more for live remote classes, or classes that are split between present and remote students

 

The setup procedure is as follows:

  1. Download the Zoom App
  2. Go to https://sjsu.zoom.us/ and click the Sign In button
  3. Sign in and authenticate with Duo
  4. Click Schedule a Meeting - fill in the information and choose the following options:
    • Topic: Class # and Title
    • Fill in Date & Time of class
      • Select Recurring Meeting > Weekly
    • Registration Required: Unchecked
    • Require Meeting Password: Unchecked
    • Video: Off for both
    • Audio: Both
    • Meeting Options - Select the Following: 
      • Enable join before host
      • Mute participants upon entry
      • Record Meeting Automatically - In the Cloud
    • Click the Save icon to save the settings.
  5. Click the Copy the invitation link and send the info to your meeting attendees
  6. When you are ready to start the Zoom meeting:
    • Go to https://sjsu.zoom.us/, sign-in, and click Meetings on the left
    • Click the Start Meeting button to start the Zoom meeting
    • Click Open zoom.us on the Pop-Up
    • Do Not join audio conference by computer, instead use the conference phone for better audio and to avoid feedback
    • Select Share Screen when you’re ready to show your slides to your class
      • For more help on sharing screen, visit this link
    • Call into the meeting if using the conference/speaker phone (make sure the phone is positioned centrally in the room)
      • Dial Zoom # on phone (7-1-646-876-9923)
      • Enter Meeting ID followed by #
      • Can be found at top of Zoom Meeting browser or in the email Invite
      • Enter a participant ID followed by #, or press # only to skip
  7. Unmute the Conference Phone
    • Click Participants at bottom of Zoom Browser
    • Click the microphone icon next to the conference phone #

    Tips & Recommendations:

    • Mute the computer speaker on all computers/TVs in room that are in the meeting, if using a conference phone for audio
    • Let your class know that the meeting is being recorded
    • When you share your screen, you can select to just share a web browser or app instead of your entire desktop
    • Select “Participants” at bottom of Zoom browser to view & manage participants
    • Select “Chat” at bottom of Zoom browser to open chat window
    • Hide non-video participants
      • Hover over participants thumbnail at top of Zoom Browser
      • Select the three dots
      • Select “Hide non-video participants”
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