Seminar Room Presenter's Guide

NOTE: If you're a seminar speaker this has been done for you
Seminar Reservation Request Form
Fill out the required information > Click Submit
An email will be sent to the manager of that resource
A confirmation email will be sent to you when request has been processed
Please arrive 30 minutes (3:30 pm) prior to the start of your presentation to allow setup and configuration time

Epson Projector
- Connects with an HDMI cable
  - HDMI to mini DisplayPort adapter available at podium
  - Need a different adapter? Please contact IT Help Desk
MacBook
- We recommend you use our Macbook provided
- Use of personal computer allowed with the aid of IT Help Desk Staff
Laser Pointer
Audio Cable
Timer
Tables and Chairs
- Note: arrive early to set this up ahead of time
Microphones
- For seminars these microphones will be set to only record voices, not project them to the audience

Presentations/Events are recorded or live streamed straight to the MLML Youtube account
- This allows those not present to watch the event live, or allows for the recording to be shared at a later date
- Live streams/Recordings can be: Private, Public, or Unlisted (can only view if have direct link)
- NOTE: All MLML seminars are recorded for MLML internal community but the speaker has option to make the presentation stream live to public or not
Our microphones will record the presentation/event
Use of our Macbook highly recommended
- Allows for use of our Spotlight laser pointer, which can be seen through our capture device to those viewing virtually
- Regular laser pointers will not be seen virtually on slides

For best quality we recommend a 16:9 powerpoint presentation
- Follow link to learn how to format a 16:9 presentation
If presentation created in a pre-2011 version of MS Office PowerPoint, we recommend that you save your presentation as a portable PowerPoint presentation
- Doing this will ensure any links and videos embedded in your presentation will be saved and transferred over without issue.
Save presentation on flash drive whether using our Macbook or your personal computer

Power on the projector using the Epson remote
- Check that it is connected to computer via black HDMI cord
Wake up Macbook on podium
Transfer presentation onto desktop of Macbook
Open presentation and run through slides to photos, videos, and/or audio working properly
If recording/live streaming you will be fitted with a Lapel Microphone