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Zoom Security Best Practices & Recommendations

Do's and Don'ts at a Glance

Scheduling: The Do's Hosting: The Do's

 

  • DO keep meeting passwords on.
  • DO use automatically-generated meeting IDs.
  • DO keep meeting links private if your meeting is private.
  • DO control who you distribute classroom meeting join links to.
  • DO verify your Google Calendar sharing settings.
  • DO set your meeting to mute new people on entry if you’re running a large class or meeting.
  • DO enable registration if you’re running a public meeting or event.
  • DO enable the waiting room if you’re running a public event or a large class. 
  • DO use your waiting room to welcome attendees if you have enabled it.
  • DO disable annotation in your meeting.
  • DO consider locking your meeting or class after everyone has joined.
  • DO become familiar with the security options on the toolbar.
  • DO use the “On hold” and “Remove” features when necessary 

The Don’ts

  • DON'T use your Zoom Personal Meeting ID (PMI)
  • DON’T host alone if you’re running a large meeting or class. 
  • DON’T enable Screen Sharing unless necessary

Security Recommendations

General Security:
  • DO NOT share meeting URLs with anyone who is not a part of the meeting
    • DO NOT share meeting URLs on social media
    • DO NOT post meeting URLs on public calendars
  • Keep meeting passwords on and set a simple password
  • Add waiting room so you can review what participants are trying to join
  • Once all attendees have joined, lock your session (How-To Guide here)
  • Use "Only authenticated users can join" setting for meetings attended by people only from MLML/SJSU
  • For more information, visit SJSU's Securing Zoom Meetings page.
Account Security Settings:
  • Sign-in to Zoom > Settings (left-side menu panel)
    • Enable Personal Meeting ID - OFF
    • Require a password when scheduling  new meetings - ON
    • Require a password for instant messages - ON
    • Embed password in invite link for one-click join - OFF
    • Require password for participants joining by phone - ON
    • Mute participants upon entry - ON
    • Screen sharing- ON
    • Who can share - Host Only

Tips & Recommendations

  • Select “Participants” at bottom of Zoom browser to view & manage participants
  • Select “Chat” at bottom of Zoom browser to open chat window
  • Let your class know that the meeting is being recorded
  • Plug your phone into power when using it to record video on Camtasia or Zoom
  • When you share your screen, you can select to just share a web browser or app instead of your entire desktop
  • Hide non-video participants
    • Hover over participants thumbnail at top of Zoom Browser
    • Select the three dots
    • Select “Hide non-video participants”
  • If using a conference phone for audio, be sure to mute the other computers/TVs in room that are in the meeting.
  • When sharing your screen, you can view the Participants and Chat windows by scrolling to the top of your Zoom app and clicking the Participants on the Options Bar or the Chat button in the More section: 

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