Google Docs

Google Docs are a great way to share documents between multiple people and allow for simultaneous editing so everyone has the most up-to-date version.


Google Docs is very similar to other text editors; however, there are some functions that are specific to Google Docs which will be covered here.

Creating a New Document
  • Login to Google Drive
  • Click New in the top-left corner
    Screen-Shot-2019-11-06-at-11.54.08-AM.png
  • Select Google Docs
    • Note: You can create a new document from a template by hovering over the arrow and selecting the "from a template option."
Importing a Document from Word
  • Login to Google Drive
  • Click New in the top-left corner
    Screen-Shot-2019-11-06-at-11.54.08-AM.png
  • Select File Upload and select the document you want to import
  • To edit the document in Google Docs, right-click on the document
  • Select Open With > Google Docs
Sharing a Document
  • Method 1
    • Right-click on the document you wish to share
    • Click Share
    • Enter email addresses or click Get shareable link to send to other
      • You can also change share settings like letting anyone with the link view or edit the document
  • Method 2
    • From an open document, click Share in the top-right corner
    • Enter email addresses or click Get shareable link to send to other
      • You can also change share settings like letting anyone with the link view or edit the document
Viewing Changes Made to a Document
  • Open a document
  • Above the toolbar will be "All changes saved in Drive" or "See New Changes"
  • Click whichever is present to enter the revision history
Editing vs. Suggesting
  • If you would rather make suggestive edits to be reviewed by a collaborator change to Suggesting mode
  • The default setting is Editing where the changes are automatically applied
  • To change: locate the Editing setting in the top-right corner under Share
  • Click on the down-arrow and select Suggesting
Utilize Outline View
  • Set headings to be able to utilize outline view for easy navigation.
  • To set headings:
    • In the toolbar, click on Normal Text, then select which header you want
  • To navigate:
    • Click on the outline toggle in the top-right of the screen
      Screen-Shot-2019-11-07-at-11.32.53-AM.png
    • Click on the header you wish to jump to