An email will be sent to the manager of that resource
A confirmation email will be sent to you when request has been processed
Please arrive 30 minutes (3:30 pm) prior to the start of your presentation to allow setup and configuration time
Equipment provided in the Room
Epson Projector
Connects with an HDMI cable
HDMI to mini DisplayPort adapter available at podium
Need a different adapter? Please contact IT Help Desk
MacBook
We recommend you use our Macbook provided
Use of personal computer allowed with the aid of IT Help Desk Staff
Laser Pointer
Audio Cable
Timer
Tables and Chairs
Note: arrive early to set this up ahead of time
Microphones
For seminars these microphones will be set to only record voices, not project them to the audience
Recording or Live Streaming
Presentations/Events are recorded or live streamed straight to the MLML Youtube account
This allows those not present to watch the event live, or allows for the recording to be shared at a later date
Live streams/Recordings can be: Private, Public, or Unlisted (can only view if have direct link)
NOTE: All MLML seminars are recorded for MLML internal community but the speaker has option to make the presentation stream live to public or not
Our microphones will record the presentation/event
Use of our Macbook highly recommended
Allows for use of our Spotlight laser pointer, which can be seen through our capture device to those viewing virtually
Regular laser pointers will not be seen virtually on slides
Formatting Presentation
For best quality we recommend a 16:9 powerpoint presentation
Follow link to learn how to format a 16:9 presentation
If presentation created in a pre-2011 version of MS Office PowerPoint, we recommend that you save your presentation as a portable PowerPoint presentation
Doing this will ensure any links and videos embedded in your presentation will be saved and transferred over without issue.
Save presentation on flash drive whether using our Macbook or your personal computer
Before Event Prep
Power on the projector using the Epson remote
Check that it is connected to computer via black HDMI cord
Wake up Macbook on podium
Transfer presentation onto desktop of Macbook
Open presentation and run through slides to photos, videos, and/or audio working properly
If recording/live streaming you will be fitted with a Lapel Microphone
After Event Cleanup
Remove presentation and flash drive from desktop of Macbook
Leave Macbook powered on but close the computer to allow it to sleep
Turn off projector using Epson remote
Return equipment to HelpDesk Tech, adapters, Lapel Mic, laser pointer
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